Topic overview

This article describes the procedures for handling the Supplier view in the Partners application. For instance, the procedures contain instructional steps for creating or editing a supplier.

Detailed information on the Supplier view of the Partners application may be found in the Partners, Supplier view article.

Create a new supplier

Preconditions

In a multi-site or single-site environment with activated content-based authorizations, the selected organization must be a purchasing organization. Only the users assigned to the organization responsible for the partner can generate new partner roles.

Instructions

1. Open the Partners application and switch to the Supplier view
2. Open the partner to be entered as a supplier

If required, change the utilization status of the supplier in the work pane under the Supplier data tab. Available statuses include Released and Blocked.

3. Select a supplier classification in the Classification 1
4. Select delivery terms in the Delivery terms field within the Delivery data

If required, fill in the other fields with the desired data.

5. Verify table settings using the [Validate] button or pressing the F2 key
6. If required, it is possible to switch to the Base view and enter, e.g. communication connections data

7. Click the [Save] button in the standard toolbar

Delete a supplier

Suppliers are not deleted directly and must first be marked for deletion. Only those versions of the supplier that have their entire validity period in the future can be deleted directly, since they have not been used yet.

Set a deletion flag for a supplier

Preconditions

The supplier has not been marked for deletion yet.

Instructions

1. Open the Partners application and switch to the Supplier view
2. Open the supplier to be marked for deletion
3. In a multi-site environment, select the organization for which the partner is being edited
4. Click [Mark for deletion] in the standard toolbar

The [Unmark for deletion] action does not completely remove the deletion flag from all affected data.

5. Confirming the warning marks the supplier for deletion and saves the supplier data.

Remove a deletion flag for a supplier

Preconditions

The supplier has been marked for deletion.

Instructions

1. Open the Partners application and switch to the Supplier view
2. Open the supplier to be unmarked for deletion
3. In a multi-site environment, select the organization for which the partner is being edited
4. Click [Unmark for deletion] in the standard toolbar

The deletion flag will be removed from the supplier.

Delete a supplier version

Preconditions

A supplier version exists that will be valid only in the future.

Instructions

1. Open the Partners application and switch to the Supplier
2. Open the supplier whose future version is to be deleted
3. In a multi-site environment, select the organization for which the partner is being edited
4. Using the [Next] and [Back] buttons, browse through the Valid from field and switch to a future version of the supplier to be deleted
5. Click the [Delete] button in the standard toolbar. The selected version of the supplier will be deleted.

Create a new version of a supplier

Preconditions

In order to generate a new version, it is important for the partner to be a supplier. In a multi-site environment, the selected organization should be permitted to process data.

Instructions

1. Open the Partners application and switch to the Supplier view
2. Open the partner of which a new version is to be created
3. In a multi-site environment, select the organization for which the partner is being edited
4. Click [New version] in the standard toolbar. A new version of the supplier will be generated.
5. Enter a future date from which the supplier will be valid in the Valid from
6. Click the [Save] button in the standard toolbar. The new version of the supplier will be saved.

Change the utilization status of a supplier

The user can change the utilization status of a supplier by either releasing or blocking this supplier.

Instructions

1. Open the Partners application and switch to the Supplier view
2. Open the supplier whose utilization status is to be changed
3. In a multi-site environment, select the organization for which the partner is being edited
4. Change the value of the Supplier Status field to Released or Blocked
5. In the case of a block, enter a future date, until which the supplier cannot be used, in the Blocked until
6. Click the [Save] button in the standard toolbar

Accept supplier data for selected organizations

Preconditions

This functionality is only available in a multi-site environment or if content-based authorizations are activated in a single-site environment.

Instructions

1. Open the Partners application and switch to the Supplier view
2. Open the partner whose supplier data is to be accepted
3. Select the organization for which the supplier is to be accepted
4. Click [Accept data for the selected organization] in the standard toolbar
5. Click the [Save] button in the standard toolbar. The supplier data will be accepted for the selected organization.

Accept data processing for selected organizations

Preconditions

This functionality is only available in a multi-site environment. The selected organization must be permitted to edit its own master data.

Instructions

1. Open the Partners application and switch to the Supplier view
2. Open the partner for which supplier data processing is to be accepted
3. Select the organization for which the supplier is to be accepted
4. Click [Accept data processing for the selected organization] in the standard toolbar

The supplier data can now be processed within the selected organization.

4. Change the data, if desired
5. Click the [Save] button in the standard toolbar

Voucher document templates

The Voucher document templates table first displays the Customizing defaults. These defaults cannot be changed. Voucher document templates can be added for the combination of Voucher category and Medium if such a combination does not exist yet.

Voucher document templates can be removed, but only in the case of those templates whose data does not originate from Customizing.

Change a voucher document template

1. Select the record to be changed and change the desired field contents
2. Click the [Save] button in the standard toolbar

If other records for the changed voucher category are displayed from Customizing, they are also saved automatically.

Enter a voucher document template

1. To create a new template, click the [New] button in the standard toolbar of the table
2. Select the voucher category, medium, and voucher document template in the appropriate fields. Select a recipient address and activate the Preferred parameter, if required.
3. Click the [Save] button in the standard toolbar

Delete a voucher document template

Preconditions

The partner has voucher document templates created by the user. Records with default values from Customizing cannot be deleted.

Instructions

1. Select the row with voucher document template to be deleted
2. Click the [Delete] button in the standard toolbar of the table. The row will be assigned the deletion flag.
3. Click the [Save] button in the standard toolbar. The voucher document template will be deleted.