Topic overview

This document describes the procedures for handling the Financials view in the Items application.

More information regarding the Financials view in the Items application can be found in document Items, Financials view which, besides other functionalities, describes also fields and buttons available in the view.

Create financials data

Preconditions

In a multi-site or single-site environment with activated content-based authorizations, the selected organization must be a firm. Furthermore, only the users assigned to the organization responsible for the item can generate new versions for an item.

Instructions

1. Open the Items application.
2. Switch to Financials view.
3. Open the item for which you want to enter financial data.
4. If required, fill out the other fields with the desired financial data.
5. Click the [Save] button in the standard toolbar.

Create new version of financial data

In Financials view, you can generate a new version for items of following material types:

• Inventory item
• Storage units
• Variant items

Preconditions

In order to generate a new version, it is important for the item to have financial data. In a multi-site environment, the selected organization should have accepted the data processing.

Instructions

1. Open the Items application.
2. Switch to Financials view.
3. Open the item for which you want to enter a new version of the financial data.
4. In a multi-site environment, select the organization for which you are editing the item.
5. Click on [New version] in the standard toolbar.
   A new version of the financial data will be generated.
6. Enter a future date from which the financial data will be valid in the Valid from field. The new version of the financial data will be effective the earliest from the next day after the day in which it was created.
7. Click the [Save] button in the standard toolbar.

• A new version of the financial data will be saved.

Delete financial data

Financial data is not deleted directly and must first be marked for deletion.  Only those versions of financial data of an item that have their entire validity peri- od in the future can be deleted directly, since they have not been used yet. For this purpose, Reorganize items application is used, which checks whether items marked for deletion are not associated with other objects which could make it impossible to delete such items and deletes those associations.

Mark financial data for deletion

Preconditions

The financial data has not been marked for deletion yet.

Instructions

1. Open the Items application.
2. Switch to Financials view.
3. Open the item whose financial data is to be marked for deletion.
4. In a multi-site environment, select the organization for which you are editing the item.
5. Click on [Mark for deletion] in the standard toolbar.

6. Confirm the warning if you really want to mark the financial data of the item for deletion.

Unmark financial data for deletion

Preconditions

Financial data has been marked for deletion. In a variant item the mark for deletion can be removed from the financial data only if the financial data of the related reference items have not been marked for deletion.

Instructions

1. Open the Items application.
2. Switch to Financials view.
3. 2. Open the item whose financial data is to be unmarked for deletion.
4. In a multi-site environment, select the organization for which you are editing the item.
5. Click on [Unmark for deletion] in the standard toolbar.

Deletion flag will be removed from the item.

Delete financial data version

Preconditions

A financial data version, that will be valid only in the future, exists.

Instructions

1. Open the Items application.
2. Switch to Financials view.
3. Open the item whose future financial data version you want to delete.
4. In a multi-site environment, select the organization for which you are editing the item.
5. Using the [Next] and [Back] buttons browse in the Valid from field and  switch to a future version of data to be deleted.
6. Click on [Delete] button on the standard toolbar.

• Selected version of the financial data will be saved.

Inventory Data Tab

It is possible to overwrite some data entered in the General section, in the Inventory data tab at the warehouse level.

Create inventory data

Preconditions

In a multi-site environment, the selected organization should have accepted the data processing for financial data.

Instructions

1. Open the Items application.
2. Switch to Financials view.
3. Open the item for which you want to enter warehouse-related financial data.
4. In a multi-site environment, select the organization for which you are editing the item.
5. Switch to the Inventory data tab.
6. Click on [New] on the standard toolbar of the list. A new line is generated in the list. The fields will be pre-populated with the standard values entered in the General tab.
7. In the Warehouse field, enter the warehouse for which this data will be valid.
8. Click the [Save] button in the standard toolbar.

Delete inventory data

Preconditions

In a multi-site environment, the selected organization should have accepted the data processing for financial data.

Instructions

1. Open the Items application.
2. Switch to Financials view.
3. Open the item for which you want to change warehouse-related financial data.
4. In a multi-site environment, select the organization for which you are editing the item.
5. Switch to the Inventory data tab.
6. Select the data for the warehouse to be deleted.
7. Click on [Delete] button in the standard toolbar.
8. Save the item.

The selected inventory data will be deleted.