A receipt of goods from production may include the receipt of items manufactured in the production process as well as by-products generated during production. Such a receipt must be recorded with reference to a production order.

It is possible to post a receipt of goods automatically once the production order has been reported. In order to enable automatic receipt of goods posting, the production order type must be configured accordingly in the Production Order Types application, in the field Automatic production receipt message.

General instructions regarding the goods receipt document are described in detail in the article Procedures: Receipt of goods.

Automatic assignment of items entered manually to the production order

The Receipt of goods application in the Production view allows automatic assignment of manually entered receipt of goods line items to production order line items. The system automatically searches for unassigned production order documents and assigns them to the goods receipt if an identical line item is found. This action is available:

• in the receipt of goods identification pane via [Select Action] → [Automatically assign order line items]
• in the position table toolbar of the work pane via [Select Action] → [Auto-Assign]

To assign items automatically:

1. The user selects an unassigned line item in the workspace table.
2. The user chooses the action [Automatically assign order line items] or [Auto-Assign].
3. Depending on the selected option, the dialog Automatic Assignment or Automatically assign order line items will open.
4. To narrow down the list of retrieved production orders, appropriate filters must be defined in the dialog. It is possible to restrict the search to selected production order types or order numbers.
5. In the Automatic Assignment dialog, the user confirms the assignment of line items with [OK]. For the [Automatically assign order line items] action, it is possible to assign the reference document for all or selected line items. In this case, confirm the assignment with [Accept all selected] or [Accept selected].
6. If required, the user edits line items by transferring them to the line item editor with [Edit Items].
7. The receipt of goods document must be saved with the [Save] button.

Inserting the line item from order

The Receipt of goods application also allows automatic insertion of line items into the document via the [Insert line items from orders…] action. This action automatically transfers all required data from the reference document.

To insert line items with reference to an order:

1. The user creates a blank receipt of goods document with the status In Progress or Released, as described in the article Instructions: Receipt of goods, section Creating a blank receipt of goods document.
2. The user selects the action via the identification pane button [Select Action] → [Insert line items from orders...].
3. The Insert line items from orders dialog will open.
4. This dialog allows searching for production order line items with open quantities to be received and inserting them into the receipt of goods document. The system retrieves production order line items that have not yet been posted to stock. To search, criteria must be entered in the fields available in the dialog identification pane.
5. After filtering results in the Insert line items from orders dialog, the user proceeds as follows:
   1. Define the item quantity in the Quantity
   2. Select the checkbox in the Selection
   3. Confirm the insertion with [Apply selected]. If all retrieved items should be inserted, confirm with [Apply all selected].
6. If necessary, the user edits line items by transferring them to the line item editor with [Edit items].
7. The goods receipt document must be saved with the [Save] button.

Completing the receipt of goods

The completion of a goods receipt for a given line item means that it has been fully received. This changes the status of the line item in the document to Received completely. The system will not allow additional references to a line item whose receipt has been completed.

Completion can be executed:

• manually – by selecting the Complete checkbox in the position table of the work pane in the Receipt of goods
• automatically – when the received quantity equals the produced quantity. In this case, the status Received completely is set automatically, since there is no remaining quantity available in the reference document.

It is possible to define an overdelivery tolerance for a full receipt of a production item. This can be configured in the Customizing application → Production function → Reporting function → fields: Allowed Overdelivery Quantity for Production Receipt.