Topic overview
You can use the Purchasing RFQ types report to output the master data for the Purchasing RFQ types application. Only organization authorizations, which can be defined in connection with content-based authorizations, are not output.
This article describes the parameters of the report which you can use to define the content of the document to be output. You will also find information about the output result.
Definitions of terms
Voucher documents
A voucher document or report document is generated when a report is output to an output device such as a printer or to a file. The report document contains a list of objects, e.g., a list of addresses. A voucher document always concerns one object – a sales order, for example. The documents may be archived or forwarded to a partner, for example, as a fax or by e-mail.
Vouchers
A voucher documents a business event. Orders are a subset of vouchers; sales orders and purchase orders are examples of vouchers. A voucher document is generated when a voucher is output.
Report
Reports are used to output data via the ERP System Output Manager (SOM) or Crystal Reports. Reports are divided for output into “voucher documents” and “report documents”. Reports for voucher documents are based on the data of an individual voucher. For example, a report for the voucher document “order confirmation” is based on the data of the “sales order” voucher. Reports for report documents can be based on various data that is determined by using search features. In the report documents, data is often presented as a list, e.g., an address list. Reports contain one or more report files, which define the parameters, the number of fields, and the look of a report. They can also be created as a system object or development object.
Report file
The appearance of a report document is established with a report file. The report files are edited in Crystal Reports. Report files can be language-dependent or language-independent.
Report document
A voucher document or report document is generated when a report is output to an output device, such as a printer or to a file. The report document contains a list of objects, e.g., a list of addresses. A voucher document always concerns one object – a sales order, for example. The documents may be archived or forwarded to a partner, for example, as a fax or by e-mail.
Report parameters
You can use report parameters to determine the search characteristics and, as a result, the output result. Parameters are therefore used to select data sets.
Report parameters are explained in the table below. The Parameter name column contains the technical names of the parameters defined for the report. The Parameter description column contains the displayed description of a parameter.
| Parameter name | Parameter description | Explanation |
|---|---|---|
| ReportTitle | Report title | The Report title parameter contains the title of the report document. The default value is usually the name of the underlying report. The report title can be be defined individually. You can enter the desired title or change the default value. |
| RequestForProposalTypeCode | Type | The Type parameter is used to restrict the purchasing RFQ types to be displayed. |
| RequestForProposalTypeDescription | Description | The Description parameter is used to restrict the purchasing RFQ types to be displayed. |
| DeleteState | Deletion marker | You can use the Deletion marker parameter to restrict the number of purchasing RFQ types to be displayed based on their deletion marker. |
Output result
Fields in the report are displayed in a similar way as in the application. For instances with a deletion marker, Marked for deletion is output as the first line. Functions that are activated by selecting a parameter checkbox are also displayed in the report as Activated or Deactivated.
The description of the fields is grouped in the sub-chapters according to the headings in the report.
General fields
- Type – displays the purchasing RFQ type
- Description – displays the description of the purchasing RFQ type
- Number range – displays the number range of the purchasing RFQ type
- Creation status – displays the creation status for new purchasing RFQs of this type
- Determine ordering status – if this function is activated, the text Activated is displayed. Otherwise, the text Deactivated is displayed.
- Delivery term – displays the delivery term. If there is a location reference, it is also displayed.
- Shipping term – displays the shipping term
- Warehouse – displays the receiving warehouse
- Default warehouse – displays the setting for the Default warehouse field:
- Always use default
- Insert defaults if empty
- No default
- Influence availability – displays the setting for the Influence availability field:
- Do not influence
- Up to the first purchase order document
- Up to the complete purchase order document