Topic overview

The Cockpit: Supplier contracts application is primarily used to query supplier contracts via their basic information, such as supplier contract type and number. This application provides you with an overview of the contracts entered. In addition, further actions can be carried out from the application for one or more vouchers, such as setting and removing the deletion marker for reorganization or releasing and blocking contracts.

The main general description of cockpit applications, which includes the usual handling of a query and work pane, can be found in the Cockpits article. Information on customizing functions, business entities, and authorizations can be found in the Supplier contracts article, which describes the voucher application. The topics that apply specifically to the Cockpit: Supplier contracts application are covered below.

Application description

You can use the Cockpit: Supplier contracts query application to obtain an overview of all or selected supplier contracts. Further processing options are also available, as the application allows you to:

• Display the voucher chain for an individual voucher
• Switch via the voucher number to the Supplier contracts application for further processing of the voucher
• Set and remove the deletion marker for the reorganization
• Execute application-related actions

The application consists of a query pane and a work pane.

Query pane

Query fields are stored in the query pane. As a rule, the most important query fields are already available. However, the number of query fields and their placement can vary.

The query pane is saved per view. You can determine which query fields are displayed. To do this, select the desired query fields from the list of fields. The description of the query fields can usually be found in the What’s this help.

For a general description of query fields, see the Cockpits article.

For information on the meaning of the fields, please refer to the explanations in the Supplier contracts article.

Detailed searches

Furthermore, a detailed search can be used in addition to the main search with query fields in the query pane. Detailed searches can be combined with the main search so that both the search criteria from the query pane and the search criteria of the detailed search can be analyzed as AND link. To combine them, a checkbox is available in the grouping line of the detailed search. In order to display corresponding results in the work pane, as well, a button is available carrying the name of the detailed search. If this button is activated, another heading line will appear in the work pane, including relevant detailed information.

The following detailed searches are available:

• Basic line items

As a rule, the most important query fields are already available. You can determine which query fields you want to be displayed. To do so, choose the desired query fields from a set of fields. Usually you can find a full description of the query fields in the What’s this help. If required, use the value assistant for the query field.

Work pane

A table is available in the work pane in which the queried supplier contracts are displayed. You can determine yourself which information is displayed for a supplier contract. To view a supplier contract in different ways with different information, several views can be created.

If you have also activated the button for a detailed search, the table contains an additional heading line and detailed information.

For a general description of the work pane, see the Cockpits article.

For information on the meaning of individual columns, refer to the explanations in the Supplier contracts article.

Application-related actions

The following application-related actions are available in the Cockpit: Supplier contracts application:

• [Release supplier contracts…]
• [Block supplier contracts…]
• [Output contract confirmations…]

[Release supplier contracts…] action

You can use the [Release supplier contracts…] action under the [Actions] button in the standard toolbar to release vouchers.

When the action is executed, the header and all line items of a voucher receive the status Released.

[Block supplier contracts…] action

If the voucher header does not have the status Completed or Invalid, you can block the entire voucher including all its line items.

To do this, execute the [Block supplier contracts…] action under the [Actions] button in the standard toolbar for a voucher. As a result, the voucher’s header and all its line items are assigned the Blocked status.

[Output contract confirmations…] action

You can output contract confirmations using the [Output contract confirmations…] action under the [Actions] button in the standard toolbar.

This action is only executed for vouchers whose general status is Released. The status of the line items is not relevant for the output. Further information on the action can be found in the article Supplier contracts: Actions.