Topic overview

The Report runs application is described below. This application is primarily used to create, display and change specially defined compilations of reports. The application can e.g. be used for regularly scheduled reports and lists (daily, weekly, etc.).

Application description

A wide variety of reports and report definitions from the areas of financial accounting, asset accounting and controlling can be combined into a report run, which then creates the reports, e.g. as a background call, and thus makes it easier to call up recurring reports.

The application consists of a query pane and a work pane.

Identification pane

The identification pane (Query pane) contains the query fields that uniquely identify the report run. The fields Last change and Last execution cannot be entered.

Position table

All the main fields in the table are described below.

• Number – the numbering of the report positions regulates the processing sequence. When numbering the items in ascending order, it is recommended to use 10 or 100 increments to allow for adding new definitions later. Numbers in the range 1 to 9,999,999 can be assigned.
• Description – the description is an additional name for the report position. Meaningful names make searching easier later. The description is freely selectable and can be ambiguous, meaning several items can have the same description. It is recommended to assign different names in each case. The description can be entered in several languages.
• Responsible person – the specified responsible person can be selected in reports.
• Output medium – there are four choices in the “Output medium” field: From voucher document template, Printer, Fax, E-mail.
  For the option “From voucher document template,” the output settings from the voucher document template will be used. If one of the other output media is chosen, only the settings for that medium (e.g., printers) in the open Output dialog window apply.
• Last update – time of the last change to the report parameters.
• Last process – time of the last execution of the report run.
• Status – determination of whether this definition is taken into account during processing. The following settings are available: Active, Inactive
• Display parameters – this indicator controls whether the selection parameters are printed.

General tab

The period type and the standard period indicator are displayed on the General tab. The Standard evaluation period indicator cannot be entered. Standard periods and periods that have already been assigned cannot be deleted.

• General selection – enter a valid selection definition. Currently only the following selection is possible: Defined reports output
• Description – the description is an additional name for the report position. Meaningful names make searching easier later. The description is freely selectable and can be ambiguous, meaning several items can have the same name. It is recommended to assign different names in each case. The description can be entered in several languages.
• Responsible person – the specified responsible person can be selected in reports.
• Output medium – there are four choices in the “Output medium” field: From voucher document template, Printer, Fax, E-mail.

For the option “From voucher document template,” the output settings from the voucher document template will be used. If one of the other output media is chosen, only the settings for that medium (e.g., printers) in the open Output dialog window apply.

• Status – determination of whether this definition is taken into account during processing. The following settings are available:
  · Active
  · Inactive
• Display parameters – this indicator controls whether the selection parameters are printed.

Analysis tab

•  Analysis period – enter a valid accounting standard. Accounting standards are used to evaluate and present the financial accounting for various accounting regulations (eg in the HGB the depreciation rules in contrast to the IAS, resulting in different amounts in the balance sheet and income statement to another.). In general, the following accounting circles are available:
  • HGB
  • U.S. GAP
  • IAS
• Relative fiscal year – enter an underlying fiscal year. Here you can specify that the from and to periods are determined from a fiscal year that differs from the year of the call. The following settings are available:
  • Current fiscal year
  • 1. previous fiscal year
  • 2. previous fiscal year
  • 3. previous fiscal year
  • 4. previous fiscal year
  • 5. previous fiscal year
  • 6. previous fiscal year
  • 7. previous fiscal year
  • 8. previous fiscal year
  • 9. previous fiscal year
  • 10. previous fiscal year
  • 1. following fiscal year
  • 2. following fiscal year
  • 3. following fiscal year
  • 4. following fiscal year
  • 5. following fiscal year
  • 6. following fiscal year
  • 7. following fiscal year
  • 8. following fiscal year
  • 9. following fiscal year
  • 10. following fiscal year

• Relative appeal period – here you can specify that the “from” and “to” periods are determined from a period that deviates from the call period.
• Fix period from – the value of the specified period is used for the “from” period. The evaluation period parameter must be defined as a “fixed period.”
• Fix periods with carried forward period – if the fixed period-from is the first period of the fiscal year, you can control whether the carry-forward period is used. The evaluation period parameter must be defined as a “fixed period.”
• Fix period until – the value of the specified period is used for the “until” period. The evaluation period parameter must be defined as a “fixed period.”
• Fix periods with closing periods – if the fixed period-bis is the last period of the fiscal year, you can control whether the closing periods are used. The evaluation period parameter must be defined as a “fixed period.”
• Number of previous periods – to determine the “from” period, the number of previous periods is subtracted from the call period. The evaluation period parameter must be defined as “current period.”
• Number of subsequent periods – to determine the “until” period, the number of subsequent periods is added to the call period. The evaluation period parameter must be defined as “current period.”
• Previousand subsequent with closing periods – this indicator is only useful if you are working with preceding and following periods, and the deviating periods are outside the fiscal year. It controls whether the closing periods are used to determine the deviating period.
• Relative appeal period with closing periods – this indicator is only useful if you are working with relative periods and the period that differs from the call period is outside the fiscal year. It controls whether the closing periods are used to determine the deviating period.

Output options tab

The items for the report run have been extended by the tab “Output options“. If this defined report is called from the report run, the attributes listed here apply:

1. Specified in the report run à Value from report run is used
2. Not specified in report run à Value from defined report is
3. Not specified in the defined report à Value from voucher document template (or for voucher document template from Customizing) is used.

The fields are arranged on the register in two columns. The values displayed in the “General” tab for the selected “Selection definition” are displayed in the right column. These can then be overwritten in the left fields for the current report run.

The following attributes can be specified here:

• Voucher document template – the specification of the voucher document template is optional. If nothing is specified here, the voucher document template from the defined report is used. If nothing is stored, the voucher document template is determined from the column number of the report (default). If the voucher document template is specified here, it is used (e.g., for Excel output: DEFREPEXCEL).
• Folder – specifying the folder is optional. If nothing is specified here, the folder from the defined report is used. If nothing is stored, the folder from the voucher document template, determined by the column number of the report (default), is used. If a folder is specified here, it is used.
• File name – the filename is optional. If nothing is specified here, the file name from the defined report is used. If nothing is stored, the file name from the voucher document template, determined by the number of columns in the report (default), is used. If a file name is specified here, it is used.

Application-related action

The following application-related action is available in the “Report runs” application:

Execute report run

This action creates the corresponding reports as e-mail, fax or PDF for all report positions (selection definitions) from the selected report run.

The Report runs website dialog opens. In addition to the background settings, two parameters may have to be specified:

• Process inactive positions

This specification controls whether the inactive positions are processed in this report run.

• Date

The periods for the report run are determined based on the areas (financial accounting, asset accounting, controlling) of the selection definition and the date specified here.

For each relevant report item, the time periods of the assigned selection definition are recalculated and overwritten.

Customizing

No settings need to be made for the Report runs application in the Customizing application.

Business Entities

The following business entity is relevant for the Rebuild balances application that you use, for instance, for:

• Assign authorizations
• Set up activity definitions
• Import or export data Report runs

com.sem.ext.app.fin.reporting.ui.ReportRunMaintenance

The business entity is part of the following entity group:

com.sem.ext.app.fin.financialaccounting.MasterData

Authorizations

Authorizations can be assigned by means of authorization roles as well as by assigning an organization. More about the authorization concept can be found in the technical document “Authorizations“.

Special capabilities

The Report runs application has no special capabilities.

Organizational assignments

If the Content-based authorizations function is activated in the Customizing application, a person can only use the Generate purchasing recommendations application if an organization that is linked to at least one of the following organizational structures has been assigned to him or her in the partner master data:

• Financial accounting

Special features

There are no special features for the Report runs application.

There are no features for the Report runs application.

 Authorizations for business partners

The Report runs application is not released for business partners.