Topic overview

This article describes the Cockpit: Consignment withdrawal declarations application. This application is used to query generated withdrawal declarations in the context of consignment purchase orders and the output of consignment withdrawal declarations.

Definitions of terms

Consignment withdrawal declarations

By means of consignment withdrawal declarations, the customer in a consignment business relation informs their supplier about the withdrawal of goods from the consignment warehouse or about the transfer of goods from consignment inventory to own inventory.

Application description

This query application provides you with an overview of all or selected withdrawal declarations in the context of consignment purchase orders. You can also output withdrawal declarations and thus assign them and all the withdrawals they contain the status the status Declared.

The application consists of a query pane and a work pane.

Query pane

Query fields are stored in the query pane. As a rule, the most important query fields are already available. However, the number of query fields and their placement can vary.

The query pane is saved per view. You can determine which query fields are displayed. To do this, select the desired query fields from a field list. The description of the query fields can usually be found in the What’s this help.

Some query fields are described below. If further fields are added, you will find their description in the help article of the respective application.

• Consignment withdrawal declaration type – if required, enter a consignment withdrawal declaration type as a search criterion. Together with the consignment withdrawal declaration number, it identifies a consignment withdrawal declaration.
• Consignment withdrawal declaration number – if required, enter a consignment withdrawal declaration number as a search criterion. Together with the consignment withdrawal declaration type, it identifies a consignment withdrawal declaration.
• Supplier – if required, enter a partner identification for the supplier to whom the goods belonged until the withdrawal as a search criterion
• Invoicing party – if required, enter a partner identification for the invoicing party as a search criterion
• Invoice recipient – if required, enter a partner identification for the invoice recipient as a search criterion
• Date – if required, enter the date on which the consignment withdrawal declaration was generated
• Declaration status – in this field, select the declaration and invoice status of the consignment withdrawal declaration as a search criterion. You can select one, several, or all of the following statuses:
  • Declaration status:
    • Withdrawal declaration generated
    • Withdrawal declared
  • Invoice status:
    • Non-invoiced
    • Invoiced in part
    • Invoiced in full
• Credit note method – select as a search criterion whether the supplier of the consignment withdrawal declaration participates in the credit note method. This is defined in the supplier contract line item and in the purchase order line item on which the withdrawal declaration is based.
• Deletion marker – as a search criterion, select whether a deletion marker is set for the consignment withdrawal declaration

Work pane

The table available in the work pane displays the queried consignment withdrawal declarations. You can determine on your own what information should be displayed. Several views can be created to display consignment withdrawal declarations in different ways with different information.

Standard view

All the main table columns in this view are described below. If additional columns are added, you will find their description in the help article for the relevant application.

• Consignment withdrawal message type – this column displays the type of consignment withdrawal declaration. Together with the consignment withdrawal declaration number, it identifies a particular consignment withdrawal declaration.
• Description of consignment withdrawal declaration type – this column displays the description of the consignment withdrawal declaration type. The description serves as an additional identification characteristic and can consist of any text. The same description can be used multiple times.
• Consignment withdrawal declaration number – this column displays the number of the consignment withdrawal declaration. Together with the consignment withdrawal declaration type, it identifies a particular consignment withdrawal declaration.
• Supplier – this column displays the identification of the supplier to whom the consignment goods belonged until the withdrawal
• Supplier name – this column displays the name of the supplier to whom the consignment goods belonged until the withdrawal
• Invoicing party – this column displays the identification of the partner who issues the supplier invoice for the withdrawn goods
• Name of invoicing party – this column displays the name of the partner who issues the supplier invoice for the withdrawn goods
• Invoice recipient – this column displays the identification of the partner to whom the invoice is issued
• Invoice recipient name – this column displays the name of the partner to whom the invoice is issued
• Date – this column displays the date on which the withdrawal declaration was generated
• Declaration status – this column displays the declaration and invoice status of the consignment withdrawal declaration. Possible values are:
  • Declaration status:
    • Withdrawal declaration generated
    • Withdrawal declared
  • Invoice status:
    • Non-invoiced
    • Invoiced in part
    • Invoiced in full
• Deletion marker – an icon is displayed in this column if a deletion marker has been set for a withdrawal declaration

Application-related actions

[Generate supplier invoice] action

You can use this action to generate supplier invoices from the selected withdrawal declarations if the supplier participates in the credit note method. The withdrawal declaration line items are grouped into supplier invoices based on the following criteria:

• Supplier
• Invoice recipient
• Payment term of the underlying supplier contract
• Date
• Currency

The data that is adopted from the consignment withdrawal declaration into the supplier invoice is described in the Consignment withdrawal invoices article.

Further information on the supplier credit note method can be found in the article Credit note method.

[Output consignment withdrawal declarations…] action

With this action, you can output the selected withdrawal declarations. You can use the voucher document to report withdrawals of goods to the supplier. When you execute the action, the withdrawal declarations and the associated consignment withdrawals receive the status Declared and can then be used in supplier invoices of the Consignment withdrawal invoice type.

The voucher document contains, among other things, the period in which the goods were withdrawn.

[Output consignment withdrawal declaration copies…] action

This action allows you to output copies of the selected, already issued consignment withdrawal declaration. A consignment withdrawal declaration copy can be issued at any time. Each time a copy is issued, a copy counter is increased by one. The output of consignment withdrawal declaration copies has no further effects.

Customizing

For the Cockpit: Consignment withdrawal declarations application, no settings need to be defined in the Customizing application.

Business entities

The following business entity is relevant for the Cockpit: Consignment withdrawal declarations application, which you use, for instance, to:

• Assign authorizations
• Set up activity definitions
• Import or export data

Consignment withdrawal declarations: com.cisag.app.purchasing.consignment.obj.ConsignmentWithdrawalNotice

Authorizations

Authorizations can be assigned by means of authorization roles as well as by assigning an organization. More about the authorization concept can be found in the techni­cal article Authorizations.

Special capabilities

There are no special capabilities for the Cockpit: Consignment withdrawal declarations application.

Organizational assignments

Organizational structures are used to control which data is visible, usable or editable. For this purpose, the function Content-based authorizations must be activated in the Customizing application.

For the Cockpit: Consignment withdrawal declarations application to be displayed in the user menu, the user must be assigned to an organization that is included in one of the following organizational structures:

• Purchasing

To be able to query consignment withdrawal declarations, the user must have one of the organizations assigned in the Authorizations table of the Consignment withdrawal declaration types application.

Further information on the Authorizations table and a comprehensive overview of the content-based authorizations can be found in the Content-based authorizations article.

Special features

There are no special features for the Cockpit: Consignment withdrawal declarations application.

Authorizations for business partners

The Cockpit: Consignment withdrawal declarations application is not released for business partners.