Topic overview

This article describes the Cockpit: Consignment withdrawal declarations/line items application. This application is used to query withdrawal declaration line items that were generated as part of consignment purchase orders.

In the Cockpit: Consignment withdrawal declarations application, you can further process the withdrawal declarations, e.g. generate supplier invoices or output withdrawal declarations.

Definitions of terms

Consignment withdrawal declarations

By means of consignment withdrawal declarations, the customer in a consignment business relation informs their supplier about the withdrawal of goods from the consignment warehouse or about the transfer of goods from consignment inventory to own inventory.

Application description

You can use this query application to obtain an overview of all or selected consignment withdrawal declaration line items that are used in consignment purchase orders.

The application consists of a query pane and a work pane.

Query pane

Query fields are stored in the query pane. As a rule, the most important query fields are already available. However, the number of query fields and their placement can vary.

The query pane is the same for all views of the work pane. You can determine on your own what information should be displayed.

The description of the query fields can usually be found in the What’s this help. Special query fields are listed below. If additional fields are added, you will find their description in the help article of the corresponding application.

• Consignment withdrawal declaration type – if required, enter a consignment withdrawal declaration type as a search criterion. Together with the consignment withdrawal declaration number, it identifies a consignment withdrawal declaration.
• Consignment withdrawal declaration number – if required, enter a consignment withdrawal declaration number as a search criterion. Together with the consignment withdrawal declaration type, it identifies a consignment withdrawal declaration.
• Line item number – if required, enter the number of a consignment withdrawal declaration line item as a search criterion
• Supplier – if required, enter a partner identification for the supplier to whom the goods belonged until the withdrawal as a search criterion
• Invoicing party – if required, enter a partner identification for the invoicing party as a search criterion
• Invoice recipient – if required, enter a partner identification for the invoice recipient as a search criterion
• Item – if required, enter an item identification for the withdrawn goods as a search criterion
• Date – if required, enter the date on which the consignment withdrawal declaration was generated
• Status – in this field, select the declaration and invoice status of the consignment withdrawal declaration as a search criterion. You can select one, several, or all of the following statuses:
  • Declaration status:
    • Withdrawal declaration generated
    • Withdrawal declared
  • Invoice status:
    • Non-invoiced
    • Invoiced in part
    • Invoiced in full

Detail search Withdrawals

In addition to the main search with the query criteria in the query pane, the detail search Withdrawals can be used. Detail searches can be combined with the main search so that both the query criteria from the query pane and from the detail search are evaluated as an AND link. To combine them, a checkbox is available in the grouping line of the detailed search. If this button is activated, an additional heading line appears with the corresponding detailed information.

Details of the customizable cockpits and how to use them can be found in the Customizable cockpits article.

Query fields:

• Withdrawal number – enter the number of the consignment withdrawal as a search criterion. The number is automatically generated by the system and is unique within an OLTP database.
• Posting date – enter the date on which the inventory posting for the goods withdrawal was made
• Warehouse – enter the identification of the warehouse from which the consignment goods were withdrawn as a search criterion

Details in the results list:

• Withdrawal number – this column displays the number of the consignment withdrawal. The number is automatically generated by the system and is unique within an OLTP database.
• Posting date – this column displays the date on which the inventory posting for the consignment withdrawal was made
• Warehouse – this column displays the identification of the warehouse from which the consignment goods were withdrawn
• Total quantity – this column displays the quantity of the withdrawn line item
• Value – this column displays the total value of the line items withdrawn in a given consignment withdrawal. The value is determined from the price details of the supplier contract.

Work pane

A table is available in the work pane in which the queried consignment withdrawal declaration line items are displayed. You can determine on your own what information should be displayed.

To view consignment withdrawal declaration line items in different ways with different information, several views can be created.

Standard view

All the main table columns in this view are described below.

If additional columns are added, you will find their description in the the help article for the relevant application.

• Consignment withdrawal declaration type – this column displays the type of the consignment withdrawal declaration. Together with the consignment withdrawal declaration number, it identifies the consignment withdrawal declaration.
• Consignment withdrawal declaration number – this column displays the number of the consignment withdrawal declaration. Together with the consignment withdrawal declaration type, it identifies the consignment consignment withdrawal declaration.
• Line item number – this column displays the number of the consignment withdrawal declaration line item
• Supplier – this column displays the identification of the supplier to whom the consignment goods belonged until the withdrawal
• Supplier name – this column displays the name of the supplier to whom the consignment goods belonged until the withdrawal
• Invoicing party – this column displays the identification of the partner who issues the supplier invoice for the withdrawn goods
• Name of invoicing party – this column displays the name of the partner who issues the supplier invoice for the withdrawn goods
• Total quantity – this column displays the total quantity of all consignment withdrawals that are contained in the withdrawal declaration line item
• Net amount – this column displays the net amount of all consignment withdrawals that are contained in the withdrawal declaration line item. The value of a consignment withdrawal is calculated from the price details of the supplier contract.
• Invoice recipient – this column displays the identification of the partner to whom the invoice is issued
• Invoice recipient name – this column displays the identification of the partner to whom the invoice is issued
• Item – this column displays the identification of the item that was withdrawn from the consignment warehouse
• Item description – this column displays the identification of the item that was withdrawn from the consignment warehouse
• Date – this column displays the date on which the withdrawal declaration was generated
• Status – this column displays the declaration and invoice status of the consignment withdrawal declaration. Possible values include:
  • Declaration status:
    • Withdrawal declaration generated
    • Withdrawal declared
  • Invoice status:
    • Non-invoiced
    • Invoiced in part
    • Invoiced in full

In addition, further information can be added using the [Detail searches] button. The description of the columns can be found in the Detail search Withdrawals chapter.

Customizing

For the Cockpit: Consignment withdrawal declarations/line items application, no settings need to be defined in the Customizing application.

Business entities

The following business entity is relevant for the Cockpit: Consignment withdrawal declarations/line items application, which you use, for example, to

• Assign authorizations
• Set up activity definitions
• Import or export data

Consignment withdrawal declarations: com.cisag.app.purchasing.consignment.obj.ConsignmentWithdrawalNotice

Authorizations

Authorizations can be assigned by means of authorization roles as well as by assigning an organization. More about the authorization concept can be found in the techni­cal article Authorizations.

Special capabilities

There are no special capabilities for the Cockpit: Consignment withdrawal declarations/line items application.

Organizational assignments

Organizational structures are used to control which data is visible, usable or editable. For this purpose, the function Content-based authorizations must be activated in the Customizing application.

For the Cockpit: Consignment withdrawal declarations/line items application to be displayed in the user menu, the user must be assigned to an organization that is included in one of the following organizational structures:

• Purchasing

To be able to query consignment withdrawal declarations, the user must have one of the organizations assigned in the Authorizations table of the Consignment withdrawal declaration types application.

Further information on the Authorizations table and a comprehensive overview of the content-based authorizations can be found in the Content-based authorizations article.

Special features

There are no special features for the Cockpit: Consignment withdrawal declarations/line items application.

Authorizations for business partners

The Cockpit: Consignment withdrawal declarations/line items application is not released for business partners.