Topic overview

The Cockpit: Supplier quotations application is primarily used to query supplier quotations via their basic information, such as supplier quotation type and number. You can use this application to obtain an overview of the quotations entered. In addition, further actions can be carried out from the application for one or more vouchers, such as setting and removing the deletion marker for reorganization or blocking quotations.

For a general description of all cockpit applications, including information on the usual handling of the query and work panes, see the Cockpits article. For information on customizing, business entities, and authorizations, see the Supplier quotations article, which describes the voucher application. The following article, in turn, discusses topics that apply specifically to the Cockpit: Supplier quotations application.

Application description

You can use the Cockpit: Supplier quotations query application to obtain an overview of all or selected supplier quotations. Further processing options are also available:

• Display the voucher references chain for an individual voucher
• Use a voucher number to switch to the Supplier quotations application and further process the voucher
• Set and remove the deletion marker for the purpose of reorganization
• Perform application-related actions

The application consists of a query pane and a work pane.

Query pane

The query pane is used to store query fields. As a rule, the most important query fields are already provided. However, the number of query fields and their placement can vary.

The query pane is saved for each view. You can determine which query fields you want to be displayed. To do so, you choose the desired query fields from a set of fields. Usually you can find a full description of the query fields in the What’s this help.

For a general description of query fields, see the Cockpits article.

For information on the meaning of individual fields, refer to the explanations in the Supplier quotations article.

Detail searches

Furthermore, a detail search can be used in addition to the main search with query fields in the query pane. Detail searches can be combined with the main search so that both the search criteria from the query pane and the search criteria of the detail search can be analyzed as AND link. To combine them, a checkbox is available in the grouping line of the detail search. In order to display corresponding results in the work pane, as well, a button is available carrying the name of the detail search. If this button is activated, another heading line will appear in the work pane, including relevant detailed information.

The following detail searches are available:

• Basic line items
• Sub-items

As a rule, the most important query fields are already available. You can determine which query fields you want to be displayed. To do so, choose the desired query fields from a set of fields. Usually you can find a full description of the query fields in the What’s this help. If required, use the value assistant for the query field.

Work pane

The table available in the work pane displays the queried supplier quotations. You can determine yourself which information on the supplier quotations should be displayed. You can also create several views to view a supplier quotation in different ways with different information.

If you have also activated the detail search buttons, the table will contain additional header rows and detailed information.

For a general description of the work pane, see the Cockpits article.

For information on the meaning of individual columns, refer to the explanations in the Supplier quotations article.

Application-related actions

The following application-related actions are available in the Cockpit: Supplier quotations application:

• [Release supplier quotations…]
• [Block supplier quotations…]

[Release supplier quotations…] action

You can use the [Release supplier quotations…] action under the [Actions] button in the standard toolbar to release vouchers.

When the action is performed, the header and all line items of a given voucher receive the status Released.

[Block supplier quotations…] action

If the voucher header does not have the status Completed or Invalid, you can block the entire voucher including all of its line items.

To do this, perform the [Block supplier quotations…] action under the [Actions] button in the standard toolbar for a given voucher. Afterwards, the header and all line items of the voucher will be assigned the Blocked status.