Application description

The Inspection orders application allows you to create a quality control order document for specific items.

The Inspection Order is the most important part of the Quality Control module. It is the result of data collected from applications such as Inspection Plan, Methods, Parameters. Inspection orders are created based on the default data taken from the types of inspection orders. Based on the input data, i.e. the determination of the article to be inspected for quality control, the system finds the inspection plan assigned to it. Based on the information from the inspection plan, a table is created where the results of quality control will be reported in the next steps.

The Control Orders application consists of:

Query pane – consists of function buttons, designations and additional production order settings. It also contains three tabs:

• General
• Texts
• Classifications

Work pane – which is divided into:

• Table – containing information on the inspection plan and quality control results
• Line item editor – allowing you to view item data from the table.

Query pane

The query pane of the application consists of a bar of standard buttons, identification fields and tabs for additional production order settings.

The header contains the following action buttons :

[New] -> [New] – allows you to add a new control order to the system

[New] -> [Copy header] – allows you to copy the header of the control order. The button is active when you open a previously created and saved control order.

[Save] – verifies the entered parameters for data correctness (just like the [Verify] button) and, if the verification is successful, saves the changes to the document. If the data is incorrect, the fields are marked with red flags and the control order is not saved.

[Delete] – allows you to delete an inspection order

[Insert deletion marker] – allows you to insert a deletion marker for the control plan

[Delete deletion marker] – removes the inserted deletion marker from the control plan

[Verify] – allows you to check the correctness of the data of the entered control order and check whether all mandatory fields have been completed. In case the data is missing or the entered data is incorrect, the field will be marked with a red marker.

[Update] – restores the application to the previously saved version

[Run] – retrieves data for the control order and displays data from the assigned control plan in the workspace table.

[Run and release] – allows you to perform two steps simultaneously – downloading data and releasing the control order

[Release] – allows you to release the inspection order for further processing. Consequently, you can publish the results of quality control in the Control Order Accounting application.

[Print checklist] – allows you to print the checklist document. The document will print as it is set in the Control Order Types application on the Documents tab.

[Print checklist with results] – allows you to print a checklist document with results. The document will print as it is set in the Control Order Types application on the Documents tab.

[Print copies of checklist] – allows you to print a copy of the checklist document

[Print copies of checklist with results] – allows you to print a copy of the checklist document with results

[Print quality certificate] – allows you to print a quality certificate

[Print copies of quality certificate] – allows you to print a copy of the quality certificate

[Print sample labels] – allows you to print labels for the controlled samples

[Delete item] – allows you to delete items in the control order. The action is active only when the control order has the status In Progress, Released or Blocked.

[Cancel] – an action that assigns a Cancelled status to an inspection order. It is not possible to publish quality control results for an order with this status. All published results are canceled.

[Block] – an action that blocks the control order and gives it the status Blocked. After its execution, no further steps of the inspection order can be performed. It is also not possible to publish the results of quality control for an order with this status.

[Finish] – an action that changes the status of the control order to Finished. This status is assigned to orders that the user considers completed. If not all quality control results are published a warning will be displayed before the action is executed.

[Approve] – action that changes the quality control status of the inspection order to Approved.

[Approve as second choice] – an action that changes the status of quality control in the control order to Approved as second choice.

[Reject in part] – an action that changes the status in the control order to Rejected in part.

[Reject] – action that changes the status in the control order to Rejected.

[Add Document] – displays a new dialog box that allows you to create a document or note for the type of control orders. The dialog has the following fields:

• Occurrence of business unit – name and/or item number, filled in automatically, not editable.
• Type of document- (mandatory field)- select the type of document from the drop-down list.

[Select and organize views] – additional views (if available) can be selected from the drop-down list

[Display/Hide Header] – allows you to hide or display the header.

Identification fields available in the header of the Control Orders application:

Number – the field is divided into two parts. The first part allows you to define the type of production order. Once the type is defined, using the [New] button will assign a number to the new production order in accordance with the defined numbering scheme.

Order status – a dot symbol displaying statuses for a production order, consists of the following statuses:

Order status – describes the current status of the production order. Possible statuses:

• In development – no action has been taken
• Released – the action of starting and releasing or only releasing the control order has been performed
• Canceled – the order cancellation action has been performed
• Blocked – an action has been performed to block the order
• Completed – an action has been performed to complete the control order

Quality control status – describes the current quality control status of a given sample. Available statuses:

• No results – no action performed
• Rejected – status displayed after the [Reject] action.
• Rejected in part – status displayed after the [Reject in part] action.
• Approved – the status displayed after the [Approve] action has been performed.
• Approved as second choice – status displayed after the [Approve as second choice] action.

Control operations status – describes the current status of control operations. It depends on the status of the item in the Control Order Accounting application. Possible statuses:

• Unreported – if none of the quality control operations have been posted
• Partially reported – if at least one of the quality control operations has been posted
• Reported in full – if all quality control operations have been posted

Run status – indicates whether the assigned or selected control plan has been downloaded and displayed. Available statuses:

• Unfollowed
• Launched

Quality document generation status

• Quality documents not generated – if no documents have been printed
• Checklist – if you have set up a printout of both document types in the Control Order Types or Configuration application and performed the [Print Control Plan] action.
• Checklist with results – if you have set up a printout of both document types in the Control Order Types or Configuration application and performed the [Print Control Plan with Results] action.
• In full – if you have completed the order, and printed all the documents specified in the application Types of control orders or Configuration

Designation – additional description of the production order. The field is automatically filled with the description of the article to which the control order applies.

The application header consists of the following tabs:

General tab

Defines the basic data of the control order. It contains the following fields:

Inspected article – an article to be subjected to quality control. The article must have a valid, assigned Inspection Plan.

Specification – lot, batch or serial number of the article

Control Plan – the field consists of three parts identifying the control plan assigned to the order:

Type – the field contains the type of control plan, which can be defined in the Control Plan Types application.

Code – the control plan according to which quality control is to be carried out. The Control Plan must be valid and assigned to the selected article.

Version – the field contains the version number of the control plan

Sample size – the size of the sample that is subjected to quality control under a given control order. The default is 0 pieces of the product, which should be converted to the appropriate value and assigned a selected measurable unit, such as gram, kilogram, liter, etc.

Supplier – supplier of an article, subject to quality control

Handler – the person responsible for the control order. The field must be completed with the name of the system user. The employee must be assigned to the organization. The field is mandatory.

Cost unit – allows you to select the cost unit for the order. The default value is taken from the type of control order, if it is specified and the Yes option is checked in the Apply cost unit in quality field.

Cost center – allows you to select a cost center for an inspection order. The default value is taken from the type of control order, if it is specified and the Yes option is checked in the Apply cost center in quality field.

Priority of the order – the field allows you to define the priority of the order. Enter any integer from 0 to 32767. The priority allows you to sort the control orders in the List application: Control orders.

Related document – the document to which a given control order is related, such as the receipt of goods. The field consists of three parts:

• Type – the type of document to which the control order in question relates
• Code – code of the document to which the given control order refers
• Item – the number of the item in the related document to which the given Control Order refers.

If the related document exists, the fields are filled in automatically. If there is no related document, the fields are inactive.

Creation date – the date on which the control order was created. The field is automatically completed with the date on which the order was created and saved. Non-editable field.

Organization – in this field the organization is automatically filled in, according to what organization the user is logged in to at the time of creating the control order. The field is non-editable.

Texts tab

Allows you to add a description/text to an inspection order. The tab consists of a bar for formatting text and a text box where you can enter any text.

Classifications tab

Allows you to assign an inspection order to a classification that was previously created in the Classifications application. Allows you to streamline data management. It is possible to assign a production order to the following classifications:

• Classification 1 – defined as Quality Control Hierarchy 1
• Classification 2 – defined as Quality Control Hierarchy 2
• Classification 3 – defined as Quality Control Hierarchy 3
• Classification 4 – defined as Quality Control Hierarchy 4
• Classification 5 – defined as Quality Control Hierarchy 5

Work pane – line item table

The table displays the parameters, methods and expected values of the control order execution. The data in the table can be retrieved automatically when the [Select Action]→ [Run] button is used, or entered manually into the table using the item editor. When the data fills in automatically it is retrieved from the Inspection Plan application provided it is assigned to the item being inspected in the Inspection Plan Assignment application.

The table contains the following buttons and fields:

Item – the ordinal number of the marked item in the table.

[Edit item] – displays the details of the line in the item editor.

[Insert/Remove delete marker] – adds or removes a delete marker next to an item in the table. The item will be deleted when the control order is saved.

[Detailed views] -> [Inspection results] – displays additional columns in the table for quality control results.

[Set query/result properties] – displays the window for setting view properties or column properties.

[Export to data file] – exports data from the table to a file. The file is exported in XLS format.

[Show/hide areas] – an action that sets the visibility of table areas.

• [Hide/Show list header] – hides/displays table column titles.
• [Hide/Show Row Status] – hides/displays the first column showing the row status.
• [Show/Hide all areas] – displays/hides all areas of the table

Item number-The item number of a given row in the table, automatically assigned

Critical Parameter – the significance of the parameter is specified in this column. The field is automatically completed with data from the Critical Parameter field in the Control Plan application. The field specifies the materiality of the parameter. The following options can be displayed in the field:

• Critical
• Uncritical

Parameter – this column shows the parameter subject to quality control. The field is automatically completed with data from the Parameter field in the Control Plan application.

Parameter type – this column specifies whether the parameter is measurable or non-measurable. field automatically completed with data from the Parameter type field in the Parameters application. The following parameter types can be displayed in the field:

• Measurable
• Unmeasurable

Method – this column shows the method of performing quality control. The field is automatically completed from the Method field in the Control Plan application.

Lower limit – this column shows the minimum acceptable value of the parameter, if the Parameter Type is Measurable. This is a numeric field, with an automatically assigned unit selected in the Parameters application.

Upper limit – this column shows the maximum allowable value of the parameter if the Parameter Type is Measurable. This is a numeric field with an automatically assigned unit selected in the Parameters application.

Expected value – this column shows the expected value of the parameter if the parameter type Non-measurable is selected. Field automatically filled in with values from the Control Plan application. Editable field.

Number of measurements – this column shows the number of required measurements of one sample for a given parameter. The field is automatically completed with values from the Control Plan application.

When you enable the Control Results detail view, you will see additional columns:

Control result (measurable) – the result of quality control of a measurable parameter. Accounting of the result is carried out in the application Accounting of control orders

If the result exceeds the minimum or maximum permissible value – it is highlighted in red.

Control result (non-measurable) – the result of control of a non-measurable parameter. Accounting of the result is carried out in the Accounting of control orders application

Employee – the employee who last edited an item in the Control Order Accounting application.

Turnaround time – the time spent to perform a given measurement. The value expressed numerically with the unit of time. The lead time is posted in the Control Order Accounting application.

Work pane – line item editor

The item editor contains the details of the items in the table. It allows you to view the data and edit the items automatically downloaded for the control order. It also allows you to manually enter new items into the table.

The bar contains the following fields and buttons:

Item – the ordinal number of the selected item in the table

[Create new item] – allows you to add a new control order item

[Duplicate] – allows you to duplicate the control order items.

[Insert/Remove deletion marker] – allows you to insert/remove a deletion marker next to an item. It will be deleted after saving the control order.

[Verify on approval] – at the time of activation means that the data will be verified when the [Apply] button is used.

[Do not apply changes when changing items/Save changes after changing items] – specifies whether changes are to be saved automatically when moving to another document item

[Document will be automatically saved when the item is approved] – the control order will be automatically saved when the [Apply] button is used.

[Verify] – verifies the correctness of the data entered into the item editor.

[Apply] – enters the item into the table.

Parameter – Field automatically populated with data from the Parameter field in the Control Plan application. Parameter subject to quality control. Field not editable when editing an order item.

Parameter type – a field automatically completed with data from the Parameter type field in the Parameters application. The field specifies whether the parameter is measurable or non-measurable. The following parameter types can be displayed in the field:

• Measurable
• Unmeasurable

A non-editable field when editing an order item.

Critical Parameter – a field automatically filled in with data from the Critical Parameter field in the Control Plan application. The field determines the relevance of the parameter. The following options can be displayed in the field:

• Critical
• Uncritical

A non-editable field when editing an order item.

Method – A field completed automatically from the Method field in the Control Plan application. The method of performing quality control. A non-editable field when editing an order item.

Lower limit – The minimum permissible value of a measurable parameter. This is a numeric field, with an automatically assigned unit selected in the Parameters application. This is the lower limit of the measurement tolerance. Editable field.

Upper limit – the maximum permissible value of the measurable parameter. This is a numeric field with an automatically assigned unit selected in the Parameters application. This is the upper limit of the measurement tolerance.

Expected value – the field contains the characteristic, which is the expected result of the control, e.g. white matte. Active field only if the parameter type Unmeasurable is defined. Editable field.

Number of measurements – The number of required measurements of one sample for a given parameter. The field must have a positive numeric value.

Customizing

The Inspection Orders application can only be used if the Quality Control function for the organization is marked as Active in the Configuration application.

Business entities

The business unit com.sem.ext.app.qm.order.obj.InspectionOrder is used by the Inspection Orders application to, among other things:

• Creation of control orders
• Assignment of rights
• Defining activities
• Import and export data

This unit is part of the business unit group com.sem.ext.app.qm.OrderData

Authorizations

Permissions can be assigned through permission roles as well as through organization assignment. For details, see the article Entitlements.

Special capabilities

There are no special rights available for the Control Orders application.

Organization assignments

No organization assignments are required for the Control Orders application.

Special features

Special functions are not available for the Control Orders application.

Authorizations for business partners

The Control Order application is not made available to business partners.