The Inter-company billing application allows for previewing, editing and clearing inter-company billings generated in the system. During the business processes described in the article Introduction: Inter-company billings, inter-company billings are generated on the basis of the data defined in the Inter-company billing settings application.

With the use of this application, it is possible to select data records which are supposed to be loaded internally. The data entries contain important from the financial point of view information, deriving from relevant posting entries which reflect trade transactions between different companies.

The data entries for inter-company billings are generated automatically. For line items handled by the inventory, it is made during the processing of material postings. For line items without inventory management, data records are generated from sales orders, replenishment orders or distribution orders. The data records contain information from material postings (only items managed by inventory) or orders, as well as specific data, such as control keys and accounts which are relevant for the inter-company billing.

The application is composed of:

• identification pane – allows for defining filters according to which the line items will be displayed in the table of the work pane
• work pane – displays line items in the table according to the filters selected in the identification pane and allows for editing bale items with the use of the line item editor

Identification pane

In the identification pane of the application, it is possible to define filter, on the basis of which the line items of inter-company billings are displayed in the table. The identification pane toolbar, besides the standard buttons, contains the following buttons:

• [Execute] → [Determine prices and discounts] – this action allows for retrieving prices for items, which are the basis for the inter-company billings. This action is available, if for a given inter-company billing, in the Inter-company billing settings, in the Price origin field, the value Price list or Price list, manual is selected. It opens the dialog window Determine prices and discounts.

Determine prices and discounts

The Determine prices and discounts window is composed of two tabs: Parameter and Batch settings. The Parameter tab is composed of the following fields and parameters:

• Price determination status – allows for specifying the statuses of inter-company billing determination for which the action is supposed to be carried out. The following statuses are available:
  • Not determined yet – the price will be determined for inter-company billings for which the price is not determined yet
  • Determined successfully – the price will be determined for inter-company billings for which the price is determined successfullyError while determining  – the price will be determined for inter-company billings for which it was failed to determine the price
• Setting of calculation time  – allows for selecting the method of determining the date of price calculation
  • • Use specified date – allows for defining manually the date in the Calculation time point field
    • Use execution date – takes on the action execution date

• Calculation time point – allows for selecting the date of determining discounts and prices. The field is available for edition, if in the field Setting of calculation time, the value Use specified date is selected.
• Setting of reference date for pricing – allows for selecting the method of specifying the reference date for pricing. The selected date will represent the time point from which the item price will be retrieved.
  • Use specified date – allows for entering manually the date in the Setting of reference date for pricing field.
  • Use execution date – takes on the action execution date
• Reference date for price determination  – allows for selecting the date which will be the reference point for pricing. For defined date, the current price of the item subject to the inter-company billing, is retrieved. The field is available for edition, if in the field Setting of reference date for pricing, the value Use specified date is selected.
• Verify billing data – if the parameter is checked, the records of the assignment data will be verified before determining discounts and prices. If there are errors or warnings (they might be caused by incorrect data on associated documents, e.g., on the sales order) in the inter-company billing data, the prices and discounts won’t be determined.

The Batch settings tab allows for defining the settings for the task batch processing.

• [Execute] → [Generate inter-company billing] – this action allows for invoicing of generated inter-company billings. It opens the Generate inter-company billing from inventory postings dialog window.

The dialog window is composed of the following tabs: Parameters, Batch settings, Output settings. The Parameters tab allows for defining the settings of generated inter-company billings. The Parameters tab is composed of the following fields and parameters:

• Voucher date setting – allows for selecting the source of the date for generating the invoice. The following options are available:
  • Use specified voucher date – allows for selecting the date in the Voucher date field
  • Use execution date – takes on the date on which the inter-company billings were generated
  • Use specified voucher date – takes on the date according to the value set in the Invoice summary of the Inter-company billing settings application
• Voucher date – allows for entering the invoice date manually. This field is available, if in the Voucher date setting, the value Use specified voucher date is selected.
• Automatically confirm warnings – after checking this parameter, warnings generated during the invoicing process will be automatically confirmed
• Invoice summary – allows for specifying the criteria for generating invoices during the inter-company billings. The following values are available:
  • According to inter-company billing setting – the summary is made in accordance with the settings defined in the Inter-company billing settings application
  • Per posting date – the invoice is generated for the organization of the inventory owner for each posting date
  • Per period – one collective invoice is generated for the billing period of the organization of the inventory owner
  • Per call-up – the invoice is generated for the inventory owner
• Invoice line item summary  – allows for specifying the criterion of line item grouping for created invoices. The following line item grouping criteria are available:
  • Don’t summarize – an invoice line item is created for each billing line item
  • According to inter-company billing setting – the summary is made in accordance with the settings defined in the Inter-company billing settings application
  • Per order
  • Per invoice summary
  • Per posting date
  • Per period
• Employee responsible for customer invoices – employee responsible for the customer invoice. If, during the creation of the inter-company billing, it is impossible to select the customer, the user executing the billing is selected.
• Employee responsible for supplier invoices – employee responsible for the supplier invoice. If, during the creation of the inter-company billing, it is impossible to select the customer, the user executing the billing is selected.
• Determine prices and discounts – if the parameter is activated, when generating inter-company billings, the action Determine prices and discounts is executed as well. Once the parameter is activated, the following fields become available for editing.
• Price determination status – allows for specifying the statuses of inter-company billing determination for which the action is supposed to be carried out. The following statuses are available:
  • Not determined yet – the price will be determined for inter-company billings for which the price is not determined yet
  • Determined successfully – the price will be determined for inter-company billings for which the price is determined successfully
  • Error while determining  – the price will be determined for inter-company billings for which it was failed to determine the price
• Setting of calculation time  – allows for selecting the method of determining the date of price calculation
  • Use specified date – allows for defining manually the date in the Calculation time point field
  • Use execution date – takes on the action execution date
• Calculation time point – allows for selecting the date of determining discounts and prices. The field is available for edition, if in the field Setting of calculation time, the value Use specified date is selected.
• Setting of reference date for pricing – allows for selecting the method of specifying the reference date for pricing. The selected date will represent the time point from which the item price will be retrieved.
  • Use specified date – allows for entering manually the date in the Setting of reference date for pricing field.
  • Use execution date – takes on the action execution date
• Reference date for price determination  – allows for selecting the date which will be the reference point for pricing. For defined date, the current price of the item subject to the inter-company billing, is retrieved. The field is available for edition, if in the field Setting of reference date for pricing, the value Use specified date is selected.
• Verify billing data – if the parameter is checked, the records of the assignment data will be verified before determining discounts and prices. If there are errors or warnings in the inter-company billing data, the prices and discounts won’t be determined.

The Batch settings tab allows for defining the settings for the task batch processing.

The Output settings tab allows for defining the form of document output, depending on selected medium. In the section, the following field is available:

• Output medium – allows for selecting the method of inter-company billing documents output. Available values:
  • Printer – documents are issued with the use of the printer
  • Fax – documents are issued with the use of the fax
  • E-mail – documents are issued with the use of mail
  • From voucher document template –documents are issued through the medium assigned to the generated document

Descriptions of fields available depending on selected output medium can be found in the Document templates article.

In the application header, the following fields are available:

• Source inventory owner – allows for selecting the organization to which belong the items subject to the inter-company billing. After selecting the organization, in the table of the work pane, only those inter-company billings for which the selected organization is the inventory owner, are displayed.
• Destination inventory owner – allows for selecting the organization which is supposed to receive the items subject to the inter-company billing. After selecting the organization, in the table of the work pane, only those inter-company billings for which the selected organization is the inventory recipient, are displayed.
• Status – allows for displaying inter-company billings with selected status. The following statuses are available:
  • Not cleared
  • Cleared
  • Invalid
• Item – allows for displaying inter-company billings for a specific item
• Warehouse – allows for displaying inter-company billings for selected warehouse
• Storage location – allows for displaying inter-company billings for selected storage location
• Posting date – allows for displaying inter-company billings for selected posting date
• Identifier – allows for displaying inter-company billings for a specific item identifier
• Business period – allows for displaying inter-company billings for selected business periods
• Fiscal year – allows for displaying inter-company billings for selected fiscal year
• Category – allows for selecting inter-company categories which will be displayed in the table. available values:
  • (All)
  • Invoice
  • Credit note
• Price determination status – allows for selecting the price determination status, according to which the inter-company billings will be displayed in the table. The following options are available:
  • (All) – in the table, inter-company billings with all price determination statuses, are displayed
  • Not determined yet – in the table, inter-company billings without prices determined, are displayed
  • Determined successfully – in the table, inter-company billings with determined prices, are displayed
  • Error while determining  – in the table, inter-company billings for which it was failed to determine the price, e.g., because there was no price in selected price list, are displayed

Work pane – table

The work pane table contains generated inter-company billings. The following buttons are available on the work pane toolbar:

• [Sort] – allows for selecting columns according to which the data in the table is sorted
• [Edit selected line item] – inter-company billing selected in the table will be displayed in the line item editor. It must be remembered that inter-company billing data can be edited only for inter-company billings with Not cleared status.
• Drop-down menu in the table view – allows for changing the table view. For each view, the visibility of the columns in the table changes. The following views are available:
  • Tax codes
  • Accounts
  • Payment terms
  • Currency
  • Orders and vouchers
  • Cost centers
  • Cost unit
  • Process and inventory posting number
• [Output pages already displayed into file] – allows for exporting data from the table to a file. The file is exported in XLS format.

The table contains the following columns:

• Serial no. – in the table, the inter-company billing number is displayed
• Source inventory owner – in the table, the owner of the inventory subject to inter-company billings, is displayed
• Target inventory owner – in the table, the recipient of the inventory subject to inter-company billings, is displayed
• Warehouse – in the table, the inter-company billing retrieval warehouse is displayed
• Storage location – in the table, the storage location from which the item subject to the inter-company billing is retrieved, is displayed
• Item – in the table, the item subject to the inter-company billing is retrieved, is displayed
• Identifier – in the table, the identifier of the item subject to the inter-company billing is retrieved, is displayed
• Quantity – in the table, the item quantity cleared during the process of inter-company billing, is displayed
• Category – in the table, the inter-company billing type is displayed
• Posting date – in the table, the inter-company posting date is displayed Business period and fiscal year are displayed in the tooltip.
• Customer tax code – in the table, the customer tax code used on the outgoing invoice is displayed. This column is available in the Tax codes view only.
• Supplier tax code – in the table, the supplier tax code is displayed. This column is available in the Tax codes view only.
• Revenue account – in the table, the revenue account for the inter-company billing, is displayed. This column is available in the Accounts view only.
• Expense account – in the table, the expense account for the inter-company billing, is displayed. This column is available in the Accounts view only.
• Customer payment term – in the table, the customer payment term for the inter-company billing, is displayed. This column is available in the Payment terms view only.
• Supplier payment term – in the table, the supplier payment term for the inter-company billing, is displayed. This column is available in the Payment terms view only.
• Currency – in table, the currency in which the inter-company billing is made, is displayed. This column is available in the Currency view only.
• Price listing – in the table, the price list from which the price of item subject to the inter-company billing is retrieved, is displayed. This column is available in the Currency view only.
• Order – in the table, the number of the order on the basis of which the inter-company billing was generated, is displayed. This column is available in the Orders and vouchers view only.
• Voucher – in the table, the number of the voucher/order the inter-company billing refers to, is displayed. This column is available in the Orders and vouchers view only.
• Customer invoice – in the table, the number of the customer invoice issued for the inter-company billing is displayed. This column is available in the Orders and vouchers view only.
• Outgoing cost center – in the table, the outgoing cost center for the inter-company billing is displayed. This column is available in the Cost centers view only.
• Incoming cost center – in the table, the incoming cost center for the inter-company billing is displayed. This column is available in the Cost centers view only.
• Outgoing cost unit – in the table, the outgoing cost unit for the inter-company billing is displayed. This column is available in the Cost unit view only.
• Incoming cost unit – in the table, the incoming cost unit for the inter-company billing is displayed. This column is available in the Cost unit view only.
• Process – in the table, the process of material reservation or, in the case of line items without inventory management, order reservation process is displayed. This column is available in the Process and inventory posting view only.
• Identification of inventory posting – in the table, the number of material reservations is displayed. For materials without reservation, the column assumes 0 value. This column is available in the Process and inventory posting view only.
• Price determination status – in the table, the status of price determination for the item subject to the inter-company billing, is displayed
• Status – in the table, the inter-company billing status is displayed
• Selection – parameter allowing for selecting the inter-company billing for editing it or executing action

Customizing

The Inter-company billings application does not require additional settings in the Customizing application.

Business entities

For the Inter-company billings application, the following business entity is relevant: com.cisag.app.multiorg.obj.InternalInvoicingData. It is used, for example, to:

• assign permissions
• set activity definitions
• import or export data

Authorizations

Authorizations can be assigned both through authorization roles and by assigning organizations. Technical documentation Authorizations contains rules regarding authorization handling.

Special functionalities

There are no special functionalities for the Inter-company billing application.

Organizational assignments

The Inter-company billing application will be visible for the user only if the partner, in their base data, has an organization attached to at least one of the following organization structures assigned:

• Accounting

Special features

There are no special features for the Inter-company billing application.

Authorizations for Business Partners

The Inter-company billing application is not released for the business partners.