Topic overview
Parallel currencies are set up as additional internal currencies in order to be able to analyze data of the Financial Accounting and the Controlling with those currencies. This also always involves the primary internal currency of an organization that is created automatically as a valid parallel currency. In the Customizing application, you can specify additional currencies as internal currencies of an organization in addition to the primary internal currency. It is recommended to maintain these currencies as parallel currencies also.
In general, any valid currency of an organization can be set up as a parallel currency. It should be verified in advance whether it is necessary or reasonable to use a currency as a parallel currency also. Every created posting is additionally converted into all set up parallel currencies of the organizations and thus affects the time of execution when posting created processes.
The Parallel currencies application is described below.
Application description
In this application, you can define existing currencies of an organization as additional internal currencies. This way, you can submit balance sheets in internal currencies of other organizations, for example.
When a parallel currency is set, its initial status is Created it is only after conversion of postings (account postings, open items, account balances, etc.) into the parallel currency that the status is changed into Converted and the currency can be analyzed in the Financial Accounting as an internal currency.
For exchange rate differences resulting from conversion of postings, you can assign accounts for the conversion profit and the conversion loss to the parallel currency.
In this application, you also specify the profit and loss account to be used for exchange rate difference postings resulting from the revaluation of the parallel currency.
In addition to the Execute currency conversion action, you also have the Delete currency conversion action available via the action role. With this action, all postings (account postings, open items, account balances, etc.) of the specified parallel currency will be deleted.
If you use the Controlling framework under Comarch Financials Enterprise, you can activate parallel currencies for the Controlling. In a table, you can specify the data types, the data of which should be maintained additionally in the parallel currency.
Here too, you can only evaluate data of a data type in the parallel currency that has the status Converted. With the action Execute currency conversion for Controlling, the postings for each specified data type are converted and the status is assigned the value Converted.
The Parallel currencies application consists of a work pane.
Work pane
In the work pane of the Parallel currencies application, you can enter the currency to be used as a parallel currency. After that, you can assign accounts for conversion differences to the currency.
Detailed description of fields:
- Currency – in this field, enter the currency to be used as an additional internal currency.
- Exchange rate use – specify the exchange rate use of the conversion exchange rate for the additional internal currency.
- Currency status – the status indicates whether transactions of the currently loaded organization have been converted into the additional internal currency. The following settings are possible:
- created: the currency cannot be analyzed yet. No transactions have been converted into this currency.
- deletion in process: a batch job is being performed to delete the transactions of this currency. After deletion, the status reverts to created.
- conversion in process: a batch job is being performed to convert the transactions into the configured parallel currency. Upon completion, the status updates to converted.
- converted: transactions have been converted into the additional internal currency, and postings are automatically converted into every additional internal currency with the converted status.
- Standard internal currency – indicates whether the entered parallel currency is specified in the Customizing application as the standard internal currency.
- Primary internal currency – indicates whether this currency is the primary internal currency of the organization.
- Conversion profit account – enter the object account used for posting profits from currency conversions.
- Translation loss account – enter the object account used for posting losses from currency conversions.
- Revaluation profit account – enter the object account used for posting exchange rate profits from revaluation of the parallel currency.
- Revaluation loss account – here, enter the object account that should be used for posting exchange rate losses from a revaluation of the parallel currency.
Application-based actions
In the Parallel currencies application, the following application-based actions are available via the action role:
- Execute currency conversion
- Delete currency conversion
Execute currency conversion
This action can be selected only for currencies with the Created status. When calling up this action, the dialog window for the Execute currency conversion batch application opens. With the [In batch operation] button, a batch job is generated that converts the transactions (account transactions, open items, account balances, etc.) of the currently loaded organization into the additional internal currency. In order to prevent any overlapping, for example, with postings from the posting dialog, the posting servers of the Financial Accounting subsystem are automatically blocked by the batch application for the duration of the conversion. Depending on the count of the transaction records, open items and balance records, the periods for the conversion can vary.
Upon completed conversion, the transactions, balances, etc., of the organization exist additionally also in the parallel currency and the status of the currency receives the Converted value. The posting servers blocked so far are started again.
Delete currency conversion
With this action, you can delete all transactions (account transactions, open items, account balances, etc.) of the specified additional internal currency for the currently loaded organization. In the dialog window of the Delete currency conversion batch application, a batch job is generated with the [Batch] button, blocking the posting servers of the Financial Accounting subsystem for other applications and deleting the transactions of the parallel currency. After that, the currency receives the Created status and is no longer used for automatic conversions, e.g., in the posting dialog.
Parallel currency for data type tab
If you use the Controlling framework of the Comarch Financials, you have the functions of the Parallel currency for data type available.
Under this tab, you can specify the data types, the data of which should be converted into the specified parallel currency. For this, you can assign data types to the currency in a table or delete existing assignments.
With application-based actions, the data of the assigned data types are converted or deleted.
Detailed description of the table columns:
- Data type – in this column, you can enter the data type for which the currency should be maintained in Controlling as an additional internal currency. Use the Search for data type value assistant to display and select existing data types.
- Exchange rate use – specify the exchange rate source for converting data into the additional internal currency.
- Currency status of the data type – the status indicates whether transactions of the specified data type have been converted into the additional internal currency. The possible statuses are:
- edited: the currency settings have been adjusted but not yet applied.
- deletion in process: a batch job is deleting the transactions of this currency for the data type.
- conversion in process: a batch job is converting transactions of the data type into the additional internal currency.
- converted: transactions of the data type have been successfully converted into the additional internal currency.
- Valid for application – this column indicates the application where transactions of the data type are maintained in the parallel currency. Currently, only the value controlling is possible.
Application-based actions
Under the Parallel currency for data type tab, the following application-based actions are available via the action role:
- Execute currency conversion for Controlling
- Delete currency conversion for Controlling
Execute currency conversion for Controlling
This action can be selected only for data types with the Created currency status. When calling up this action, the dialog window for the Execute currency conversion for Controlling batch application opens. With the In batch operation button, a batch job is generated that converts the transactions of the currently loaded organization for the previously selected data types into the additional internal currency. In order to prevent any overlapping, for example, with postings from the posting dialog, the posting servers of the Controlling subsystem are automatically blocked by the batch application for the duration of the conversion.
Upon completed conversion, the transactions of the data types also exist additionally in the parallel currency of the organization. The status of the currency receives the Converted value and the posting servers blocked so far are started again.
Delete currency conversion for Controlling
With this action, you can delete the transactions of the selected data type for the specified internal currency of the currently loaded organization. In the dialog window of the Delete currency conversion for Controlling batch application, a batch job is generated with the [Batch] button, blocking the posting servers of the Controlling subsystem for other applications and deleting the transactions of the parallel currency. After that, the currency receives the Created status and is no longer used for automatic conversions, e.g., in the posting dialog.
Customizing
No entries are to be made for the Parallel currencies application in Customizing.
Business entities
The following business entity is relevant for the Parallel currencies application that you use, for example, in order to:
- Assign authorizations,
- Set up activity definitions or
- Import or export
Parallel currency
com.sem.ext.app.fin.general.obj.ParallelCurrency
The business entity is part of the following business entity group:
com.sem.ext.app.fin.general.MasterData
Authorizations
Authorizations can be assigned by means of authorization roles as well as through a content-based authorization (by assignment to organizations). The authorization concept is described in the Authorizations article.
Special capabilities
The Parallel currencies application has no special capabilities.
Organizational assignments
If the Content-based authorizations function is activated in the Customizing application, a person can only use the Parallel currencies application if an organization that is linked to at least one of the following organizational structures has been assigned to him or her in the partner master data:
- Financials
Special features
The Parallel currencies application has no special features.
Authorizations for business partners
The Parallel currencies application is not released for business partners.