Introduction

The accounting (Financials) has the task of numerically recording, monitoring and evaluating the value flow that has arisen in the company. At the same time, in addition to the tax invoice, accounting provides important and relevant figures for external and internal interested parties. The accounting provides the customer with essential information for successful operational management.

With Comarch Financials Enterprise, you have a comprehensive accounting system at your disposal, which is integrated into Comarch ERP Enterprise via an adapter. Information on the accounting adapter can be found in the Customizing: Financials documentation.

Comarch Financials Enterprise is represented by the frameworks Financials, Financial accounting, Controlling and Asset accounting. Each framework includes numerous of its own applications and functions that support you individually in handling the required processes. The accounting also accesses data that is managed centrally in the Basis framework in Comarch ERP Enterprise.

In addition, Comarch Financials Enterprise provides external interfaces for the bidirectional exchange of data between Comarch ERP Enterprise and Comarch Financials Enterprise. For example, partner master data as well as incoming and outgoing invoices are transferred to financial accounting from the ERP. Information on open items is transferred from financial accounting to ERP.

In this documentation you will find information for applications, settings, extensions and other documentation that are available to you with Comarch Financials Enterprise.

Customizing

In the Customizing application, with the Comarch Financials Enterprise function, you make settings to activate the individual areas of accounting (financial accounting, controlling and asset accounting) and to configure them for the individual needs of your company.

A detailed description of the settings for the Comarch Financials Enterprise function can be found in the Customizing: Comarch Financials Enterprise documentation.

Base framework

The general master data used by all frameworks is managed in the Base framework. Due to special requirements from accounting, additional functions are available in some of these master data applications. This essentially concerns the applications Fiscal Years, Partners and Countries, the extensions of which are described in the additional documentation mentioned below.

Fiscal years

In the Fiscal Years application, you configure the additional functions for accounting on the Comarch Financials Enterprise view.

On the tabs Financial accounting, Controlling and Asset accounting you enter and edit the settings and periods that are required for fiscal years in the respective areas of accounting.

You can find detailed information for fiscal years and periods in accounting in the Extension: Fiscal Years/Comarch Financials Enterprise documentation.

Partner

By settings within the partner on the additional view Financials, important information must be made for the accounting. For example, the partner can be assigned special properties, such as pseudo partners for mapping one-time customers and one-time suppliers, mixed accounts or association membership.

You can find detailed information for the extensions in the partner base in the documentation Extension: Partner, Financials View/Comarch Financials Enterprise.

Countries

In the Countries application, additional fields are available for Comarch Financials Enterprise, e.g. for settings for payment transactions.

You can find detailed information for the extensions in the documentation Extension: Countries/Comarch Financials Enterprise.

Financials framework

The Financials framework includes applications that are used jointly by Comarch ERP Enterprise and Comarch Financials Enterprise. In addition to applications for master data acquisition, these also include cockpit and reporting applications. In the Introduction: Financials documentation you will find an overview of the applications.

In addition, Comarch Financials Enterprise supplements the Financials framework with numerous own applications and activates additional fields in the master data applications for tax codes, cost types and terms of payment. The applications in this framework are available to all three areas of accounting (financial accounting, controlling and asset accounting).

Various applications from the Financials framework are listed below in extracts. You can find detailed information and descriptions in the additional documentation mentioned. Please also note the respective documentation for the other applications in this framework.

Tax codes

The Tax code application provides you with additional fields for essential control options within accounting.

You can find detailed information for the extensions in the tax code in the Extension: Tax code/Comarch Financials Enterprise documentation.

Cost types

In the Cost types application, Comarch Financials Enterprise provides additional fields and functions, such as a multi-dimensional assignment for authorization control.

You can find detailed information on the extensions in the application in the Extension: Cost types/Comarch Financials Enterprise documentation.

Payment terms

For payment terms that are used in Comarch Financials Enterprise, you can manage additional data in the Payment terms application.

You can find detailed information for the extensions of the application in the documentation Extension: Payment Terms /Comarch Financials Enterprise.

Accounting standards

With accounting standards you have the possibility to run the accounting in parallel according to different accounting rules. In the Accounting standards application, you define the balancing groups that you want to use in accounting to map the values in accordance with the relevant accounting principles.

The Account Balancing under Various Accounting Regulations documentation provides you with detailed information for the use of accounting groups and their effects.

Posting server

A posting server is used to process posting data, transfer data relevant to controlling and determine data for payment behavior that are generated by applications from the Financial Accounting, Asset Accounting and Controlling frameworks.

Posting servers are created in the application of the same name, assigned to a subsystem (e.g. financial accounting) and activated. However, only one posting server should be active for each used subsystem.

A detailed description of the application can be found in the Posting Server documentation.

Authorizations

In addition to the authorization concept of Comarch ERP Enterprise, you can assign authorizations for certain (selective) data (so-called authorization objects) in Comarch Financials Enterprise. These data authorizations allow evaluation, posting and modification rights to be permitted and restricted at the individual data level.

You can read about the authorization concept in the Introduction: Authorizations in Financials documentation.

Parallel currencies

Parallel currencies are managed as additional internal local currencies. Any ex-isting currency in an organization can be set up as an additional internal local currency. The parallel currency can be used, for example, to define a uniform evaluation currency (e.g. for balance sheets) within a group of affiliated companies with different primary internal currencies.

You can find more information in the Introduction: Parallel Currencies documentation.

Master data replication

Companies that have to map several organizations in financial accounting are particularly supported by the data replication service, which allows you to replicate master data, such as object accounts, from a central maintenance facility in any organization. The master data replication function enables you to decide which of the many control features of the master data should be replicated and which should not. You can also determine whether replicated data can be changed or revised in the target organizations.

A detailed description of this function can be found in the Introduction: Master Data Replication documentation.

Data transfer GDPdU

(GDPdU = German abbreviation for Principles of data access and the verifiability of digital documents)

Within the GDPdU, among other things, a possibility is required to provide the tax auditor with tax-relevant company data on a data medium. The tax auditor can load and evaluate the data provided to him in Germany with the audit software IDEA (version 2006) from Audicon, or with the corresponding IDEA version for Austria.

The Introduction: Data Transfer GDPdU documentation provides you with detailed information for the settings and procedures for data transfer.

Defined reports

Standard reports are available in Comarch Financials Enterprise, for which the basic structure is largely given. In addition to these standard reports, you can also create individually defined reports.

For these reports, the column structure is determined based on individual column schemes and the line structure based on individual row schemes. Within the report definitions, the Output defined reports and Query defined reports applications can be used to combine the set up column and row schemes to create new evaluation designs. Areas of application for defined reports include:

• Balance with current account breakdown
• Profit and Loss (PL)
• Short-term income statement (BWA)

For detailed information on the Defined report function, refer to the following documentation:

• Definition of Columns
• Definition of Row
• Analysis Periods for Defined Reports
• Output Defined Reports
• Defined Reports Query
• Report Run

Financial accounting framework

Financial accounting is one of the focal points of accounting, in which, in addition to the general ledger, the subledger of the personal accounts is also shown. Financial accounting is used to record and manage the external transactions of values of one’s own company from the relationships with business partners and the resulting changes in the asset and capital situation.

In addition to the applications for entering master data, such as tax years, transaction codes, collective account profiles, payment methods and transaction banks, the Financial accounting framework also provides you with numerous posting and evaluation functions for mapping all relevant business processes within financial accounting.

In summary, the Financial accounting framework includes the following functions:

• Entry of posting vouchers with individually definable transaction codes to control the entry
• Direct supply of controlling and asset accounting from relevant vouchers
• Automatic bank posting (in German: ABB)
• Payments
• Dunning
• Down payments
• Retained earnings
• Automatic deferments
• Currency revaluation according to different valuation approaches
• Open item clearing
• Commercial credit insurance
• Intercompany clearing
• Liquidity management
• Evaluations via customizable cockpits and reports that can be configured in a variety of ways with regard to sorting and summing

You can find detailed information for the applications and settings in the Financial accounting framework as well as information on further documentation in the Introduction: Financial Accounting documentation.

If required, the Financial accounting framework supports additional functions for mapping country-specific special features, e.g. for Italy, France and Poland. The relevant documentation will then provide you with the information you need with regard to the country-specific functions.

Controlling framework

In addition to classic cost center and cost unit accounting, the Controlling area in Comarch Financials Enterprise also includes the cost-accounting analysis of projects, operating units and other freely definable dimensions (e.g. customer, representative, article, region). All common cost accounting philosophies such as full and partial cost accounting, breakeven analysis or marginal costing can be taken into account.

In addition, controlling offers functions for the following topics:

• Planning and budgeting
• Secondary costs
• Evaluations via customizable cockpits and reports that can be configured in a variety of ways with regard to sorting and summing
• Integration of financial accounting and asset accounting
• Transfer of relevant data from Comarch ERP Enterprise (e.g. from outgoing invoices, incoming invoices, material postings and production orders)

The Introduction: Controlling documentation provides an overview of the applications that are available in the Controlling framework under Comarch Financials Enterprise. You will also receive information on further documentation.

Asset accounting framework

Asset accounting is a fully integrated sub-area of accounting. It manages fixed assets for their entire life cycle. Asset accounting provides the basis for operational decisions regarding fixed assets. Numerous evaluations, in particular the fixed asset schedule, but also lists and statements of balances are available for this.

In summary, asset accounting includes the following functions:

• Integration of financial accounting and controlling
• Management of different valuations per asset (parallel accounting according to HGB, IFRS etc.)
• Define planned asstes for investment planning
• Calculation of actual and planned depreciation
• Simulation of the development of fixed assets in future financial years
• Management of insurance and replacement values
• Posting program for additions, transfer postings, value corrections, master data changes or disposals
• Transfer of all relevant processes to financial accounting and controlling (e.g. depreciation, scrapping, value corrections as well as imputed depreciation and interest)
• Evaluations via customizable cockpits and reports that can be configured in a variety of ways with regard to sorting and summing

You can find detailed information for the applications and settings in the Asset Accounting framework as well as information for further documentation in the Introduction: Asset Accounting documentation.