Topic overview
You can use the Purchase order types report to output the master data for the application of the same name. Only the organizational authorizations, which can be defined in connection with content-based authorizations, are not output.
This article informs you about the parameters of the report, which you can use to define what the document to be output should contain. You will also find information about the output result.
Definitions of terms
Voucher documents
A voucher document or report document is generated when a report is output to an output device such as a printer or to a file. The report document contains a list of objects, e.g., a list of addresses. A voucher document always concerns one object—a sales order, for example. The documents may be archived or forwarded to a partner, for example, as a fax or by e-mail.
Receipts
A voucher documents a business event. Orders are a subset of vouchers; sales orders and purchase orders are examples of vouchers. A voucher document is generated when a voucher is output.
Reports
Reports are used to output data via the ERP System Output Manager (SOM) or Crystal Reports. Reports are distinguished for output in “voucher documents” and “report documents”. Reports for voucher documents are based on the data of an individual voucher. For example, a report for the voucher document “order confirmation” is based on the data of the “sales order” voucher. Reports for report documents can be based on various data determined by using search features. In the report documents, data is often presented as a list, e.g., an address list. Reports contain one or more report files, which define the parameters, the number of fields, and the look of a report. They can be created as system object or development object.
Report file
The appearance of a report document is established with a report file. The report files are edited in Crystal Reports. Report files can be language-dependent or language-independent.
Report document
A voucher document or report document is generated when a report is output to an output device, such as a printer or to a file. The report document contains a list of objects, e.g., a list of addresses. A voucher document always concerns one object—a sales order, for example. The documents may be archived or forwarded to a partner, for example, as a fax or by e-mail.
Report parameters
You use the parameters of a report to determine the search characteristics and, as a result, the output result. Parameters are therefore used to select data sets.
The parameters are explained in the following table. The Parameter name column contains the technical names of the parameters defined for the report. The Parameter description column contains the displayed description for a parameter.
| Parameter name | Parameter description | Explanation |
| ReportTitle | Report title | The Report title parameter contains the title of the report document. The default value is usually the name of the underlying report. The title can be defined individually. Enter the desired title or change the default value. |
| PurchaseOrderTypeCode | Type | The Type parameter is used to restrict the purchase order types to be displayed. |
| PurchaseOrderTypeDescription | Description | The Description parameter is used to to restrict the purchase order types to be displayed. |
| DeleteState | Deletion marker | You can use the Deletion marker parameter to restrict the number of purchase order types to be displayed with regard to their deletion marker. |
Output result
The fields are displayed in the report in a similar way to the application. For instances with a deletion marker, Marked for deletion is displayed as the first line. Functions that are activated via checkboxes are displayed in the report as Activated or Deactivated.
The description of the fields is grouped in the sub-chapters according to the report headings.
General fields
- Type – the purchase order type is displayed
- Description – the description of the purchase order type is displayed
- Category – the category is displayed:
- Order
- Consignment order
- Creation status – the creation status is displayed:
- In process
- Released
- Number range – the number range of the purchase order type is displayed
- Order number range – the order number range is displayed
- Confirmation number range – the order confirmation number range is displayed
- Automatic contract selection – if automatic contract selection is activated, the text Activated is displayed. If automatic contract selection is not activated, the text Deactivated is displayed.
Fields in the Delivery data section
- Delivery term – the delivery term is displayed. If a location reference exists, it is also displayed.
- Shipping terms – the shipping terms are displayed.
- Warehouse – the warehouse is displayed.
- Default warehouse – the default warehouse is displayed:
- Always use default
- Insert defaults if empty
- No default
- Delivery order type for external delivery – the delivery order type for the creation of external deliveries is displayed
- Delivery status update external third-party orders – indicates how the delivered quantity and thus the delivery status of the purchase orders of this type that are used as part of external third-party orders are updated:
- By posting of the supplier invoice of the supplier
- By reporting of the delivery order line items
- Delivery order type for return of goods – the delivery order type for the creation of delivery orders for the return of goods from the purchase order is displayed
- Inventory owners origin – the inventory owner’s origin is displayed:
- Delivery recipient firm
- Purchasing organization firm
- Reservation category for returns – the reservation category for returns of goods is displayed:
- Manual
- Automatically without reservation term
Fields in the “Invoice data” section
- Price origin – the price origin is displayed:
- Price list
- Manual
- Price list, manual
- Transaction type account classification – the transaction type account classification for account determination is displayed