Step 2 – Adding an employee in Comarch ERP Enterprise

Adding an employee

To use Comarch Mobile application, add an employee (i.e. a sales representative) who will later be attached to a user in Comarch Mobile Management. First, go to the Partners application, click the  icon and select [New person]. In the header of the opened window, fill in the following fields:

Base view:

  • Partner – the employee’s identification or acronym. It may consist of digits, letters, or their combinations.
  • Valid from – it determines when the new version of the partner data should become effective
  • Name – the employee’s data: their first and last name, and other personal details
  • Address – the employee’s home address
  • Partner search string – a name that you can use to search for the employee in Comarch ERP Enterprise. If you do not fill the field in, the system automatically enters the search string.
  • Organization responsible – the organization in charge of the employee data. The default organization is entered automatically when you create a new record. If necessary, you can manually change it.
Employee settings in Partners application. View: Base

On the General tab (Base view), fill in the following fields:

  • Employee responsible – this is the employee responsible for the partner. By default, the system enters the identification of an employee who adds the new partner.
Note
For the purposes of importing sales appointments to Comarch ERP Enterprise, each sales representative must simultaneously be a Comarch ERP Enterprise user. For more details, see the article Synchronization of sales appointments in Comarch ERP Enterprise and Microsoft Outlook.
  • Sales representative – activate this parameter to assign the Sales representative role to the partner. Sales representative data is used in applications used to manage sales and customer relationships.
  • Assigned organization – the partner must be assigned one or more accessible organizations
  • Communication connections section – here, you can add employee contact details, e.g. business and private phone numbers, e-mail addresses, etc. You can enter several phone numbers of the same type using the diamond-shaped button on the left-hand side of an appropriate field, e.g. Business telephone.
Employee settings in Partners application. View: Base. General tab

Next, switch to the Employee view and fill in the following field on the Employee data tab:

  • Employer – an organization to be represented by the new employee
Employee settings in Partners application. View: Employee. Employee data tab

Save the data by clicking the [Save]  button.

Hint
The Partners application belongs to the master data of the enterprise. Partners correspond to persons and organizations that are relevant for the internal or external activity of the company. They can be assigned several roles, which means that they can occupy specific positions in processes carried out by the enterprise and have specific tasks to complete. For more information about the Partners application in Comarch ERP Enterprise, see the article Partners.

Adding the employee to contact persons

The newly created employee must be added to their employer’s contact persons. To do so, open the form of the organization (employer) in the Partners application and select the white page  button in the Contact person section located at the bottom of the screen. In the new line item, enter the new employee’s acronym or search for the appropriate data. Once you select the employee, save changes with the [Save]  button.

Adding employee to organization contact persons

Assigning the employee to the sales channel

In the next step, the new employee must be assigned to the sales channel you created before. To do so, create a new assignment by selecting the   button and [New] option in the Sales channel partners application. Next, enter the appropriate sales channel, the newly created partner (employee) and a correct customer type.

Note
Currently, the only supported customer type is B2B.
Assigning employee to sales channel
Note
To assign the employee to the sales channel, the employee must not have financial roles.

Save the data by clicking the [Save]  button.

Hint
The Sales channel partners application available in the Multi-channel sales framework is used to preview, create, and edit sales channel partners in order to configure assignments between different adapters and partners in Comarch ERP Enterprise system. For more information, see the Sales channel partners article.

Exporting data

Export the saved data using the batch application BUS Export data.

Employee data export in BUS Export data application

CONTINUE TO STEP 3.

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