Grand Total reports (Standard, Enterprise)

Note
In cooperation with Comarch ERP Standard, the functionality of Grand Total reports is available to companies for which the option Compliance with French VAT Law has been activated in the ERP system.
Note
In cooperation with Comarch ERP Enterprise, the functionality of Grand Total reports is available after activating the Enable grand totals parameter in Customizing → (Multi-channel sales) → Comarch Retail POS function → France section.

The application handles the basic Grand Total reports:

  • GTD – Grand Total Daily
  • GTM – Grand Total Monthly
  • GTA – Grand Total Annual

Additionally, it is possible to keep a record of:

  • Grand Total Ticket (GTT) – generated for each R, RQC, SI, or SIQC document
  • Continuous Grand Total report – storing data since the application (or reporting) started; this data, among others, includes information on the sum of payments for documents. The Continuous Grand Total report is not available from the level of the interface.

Starting or ending the day initiates the opening or closing of the basic Grand Total reports. The user cannot manually close or open these reports.

Beginning each new period must be preceded by closing a previous one. After closing a report for a given period, it is not possible to register subsequent transactions in that period. Additionally, unlike in the case of the application session, reports must keep continuity. Therefore, reports are also created for periods during which no activities are performed on the POS workstation.

The first start of the day in the application after the function of Comarch POS reporting is activated opens the first daily, monthly, and annual report. Additionally, the value of the Continuous Grand Total report is set as zero.

Note
If the reporting functionality is active, it is not possible to deactivate the automatic end of the day.

In order to open the report list, it is necessary to select the tile [Audit Data] (hidden by default) and click [Grand Totals].

[Audit Data] tile

The list of Grand Total reports presents the following information on all reports except for Continuous Grand Total reports:

  • Number
  • Status
  • Type
  • Total value
  • Continuous sum
  • Closing date
List of Grand Total reports

The following filters are available on the list:

  • Type – with options Daily, Monthly, Yearly, and Document (hidden by default)
  • Date
  • Status – with options Open and Closed
Grand Total report preview

The report preview presents:

  • Report number
  • Opening date and time
  • Closing date and time
  • Person responsible for closing
  • Beginning state of continuous sum
  • Total values by VAT rates
  • Ending state of continuous sum
  • Electronic signature – with a button allowing the signature’s preview in a separate window
  • Previous electronic signature

Also, the preview of a closed report contains a button [Verify Signature].

Note
Signature verification for GTT reports is only possible in the application. The remaining reports can also be verified in the ERP system.

Upon closing a periodic Grand Total report, the application generates an XML file archiving a given period. Owing to this:

  • In case an audit is to be performed, it is possible to verify the consistency of an archived report with a report in the application
  • If there is a need to create a yearly report archive on another storage device, it is enough to find and copy files for a given period of time
  • In case there is no data in the application database (e.g. as a result of a database failure), information on periodic reports is still kept in the form of the archived files
Note
The archives can be previewed in the ERP system.

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