Lists of Receivables/Payables is available from the level of Finances, under the [Receivables]/[Payables] button.

The visibility of data in a payment estimate depends on the center to which an operator is logged-in. The document is presented in the list, if:

• it was added by a current center (center to which an operator is logged-in)
• it was added by a center which is subordinate to the current center
• it was added by a center which makes it available (by specifiying its visibility for document types) for the current center or its child center

[Alert] All payments are displayed in a payment estimate, regardless of whether cash/bank accounts indicated on those payments are available in a current center. If an account which is not available in a given center, is indicated on a payment, such payment cannot be edited but previewed only. [/alert]

The list contains standard buttons which have been described in article <<Standard buttons>> and, additionally:

<<[Combine]>> − allows for combining several payments in one payment

<<[Divide]>> − allows for dividing payment

[Source Document] − this button is active only form payment created automatically when adding a document. Allows for displaying the source document of a payment.

<<[Complete]>> − allows for completing a given payment

<<[Compensate]>> − allows for compensating a given payment

<<[Pay]>> − opens a form Payment Confirmation by means of which it is possible to make a payment by automatic creation of a cash/bank transaction

<<[Payment Reminders]>> − button available on the list of receivables only. Allows for generating payment reminders for selected payments.

<<[Dunning Letters]>> − button available on the list of receivables only. Allows for generating dunning letters for selected payments.

<<[Late Fees]>> − button available on the list of receivables only. Allows for generating late fees for selected payments.

The list Receivables/Payables is composed of the following columns:

• Reference Number − number entered by a user for providing an additional identification
• Entity Code − payer’s code indicated on payment
• Value − payment value
• Amount Remaining − amount remaining to be cleared
• To Send − transfer amount remaining to be sent
• Date − date of payment
• Currency − document currency, depends on the settings in the filter
• Payment Form
• Debt Collection − column available on the list of receivables only. It displays the number of a debt collection document containing a given payment.

and columns hidden by default:

• Document Date – date of the document from the form of registered payment
• Date of Receipt − date of receipt from the source document and if case there is no source document, document date from the payments
• Cash Register/Bank – name of account selected on payment
• VAT Amount – displayed only for payments with checked parameter Split Payment
• Entity Code − payer’s code indicated on payment
• Voucher Number – number of voucher indicated on payment
• Description – description entered in payment
• Document Description – description of payment source document
• Voucher Sort – sort of voucher indicated on payment
• Applied − amount cleared by now
• <<Split Payment>> − informs whether the parameter Split Payment has been checked on a given payment
• Expected Date − expected payment date
• Status
  • C − Completed
  • U − Uncompleted
  • NS − Not Subject
• Currency − system currency of a company in which the document has been issued
• Owner − center of the company structure which is the issuer of a document
• Affects Balance − indicates whether a given payment affects the balance of the account

[Alert] The status of partially completed receivables/payables is U − Uncompleted. [/alert]

In the upper right corner of the list, parameter Show days of delay is available. Checking this parameter displays an additional column Days of Delay which presents a number of days of delay after the due date.

The list of Receivables/Payables contains the following filtering areas:

• General − allows filtering by:
  • Payment status − uncompleted, completed, not subject to completion, to send
  • Entity indicated on payment − All, Customer, All customers, Employee, All employees, Institution, All institutions, Bank, All banks
  • Currencies − <All>, <All in system currency> and active currencies defined from the level of <<Configuration →Currencies>>.
  • Payment forms – <All> and acrive payment forms defined from the level of Configuration →Finances →Payment Forms
  • Document status − <All>, Posted, Unposted
• Due Date − allows for filtering by the following values:
  • By due date − payment date. Available options: Any, Day, Month, Range of Dates, Previous Month, Current Month. The range of dates allows for selecting a specific time interval.
  • By expected due date − expected payment date. Available options: Any, Day, Month, Range of Dates, Previous Month, Current Month. The range of dates allows for selecting a specific time interval.
  • Timeliness − <All>, Not overdue, Overdue, Today’s
  • Days of Delay − available upon checking the parameter Show days of delay. The range of days allows for selecting a specific time interval.
• Amount − the following options are available within this filter:
  • Amount – total payment amount. Range of amounts allows for selecting a specific amount interval.
  • Amount Remaining − amount remaining to be cleared. Range of amounts allows for selecting a specific amount interval.

[Alert] Totaling on the list Receivables/Payables is possible only after selecting a specific amount in the filter or the option All in system currency. If system currency of displayed payments, value 0 is displayed in the summary. [/alert]

Detailed description of functioning of the filters can be found in category <<Searching and filtering data>>>