Fixed asset groups

General information

Defining fixed asset groups in the form of a tree makes it easier to classify and group the registered objects. From the level of that tree, it is possible to create additional groups according to the user’s preferences. On the form of fixed asset group, default values and settings of parameters with which <<fixed asset forms>> will be created. A given fixed asset can be assigned only to one group/child group.

List of fixed asset groups

On the list of fixed asset groups, there is one predefined group – Main Group. It is a primary group in reference to all other fixed asset groups. It is not possible to delete it, but it can be edited in any way. Below the main group, there are also three predefined child groups: Means of Transport, Technical Devices and Machines, and Equipment, which can be freely edited and deleted.

Fixed asset groups are supported with <<standard buttons>> as well as the following additional buttons:

  • [Cut] – moves a given group or its records to another group on the tree. It cuts a selected fragment and saves it into the clipboard (as in other programs, such as Word).
  • [Paste] – pastes a previously cut fragment saved in the clipboard
  • Buttons and , located by the names of fixed asset groups on the tree, are used for collapsing and expanding a given structure level. The buttons appear by the name of the fixed asset group to which a child group has been added.

Classification – there is only one predefined classification: Fixed Asset, which is not editable. It is not possible to add other classifications.

Below the fixed asset group tree, there are also the following options:

  • Show codes – presents group codes in the fixed asset group structure
  • Show names – presents group names in the fixed asset group structure.

Adding fixed asset group

To define a new fixed asset group, select button [Add] from Group Tree group of buttons and complete the form with basic information about the fixed asset group. When adding a new child group, the values of some parameters are set on the basis of the parent group. Parameters of fixed assets are set on the basis of the parameters defined on the form of the group to which a given fixed asset is being added.

Fixed asset group form

The form of fixed asset group is composed of the following elements:

Side panel

Code and Name – mandatory fields. A fixed asset group can be defined in different languages that are supported in the system. The name of a newly added group must be provided in the language in which the user is currently logged on to the system. The name of fixed asset group is always displayed in the currently selected logon language. If the name is not provided in the logon language, then it is displayed in the system language (database language).

Update patters and Update fixed assets – these update options are not available when adding a new fixed asset group. If any of the fields (except for the Type field) is modified in the edited fixed asset group, both the parameters are activated.

For both update types, one of three available options can be selected:

  • Changed fields – conditional – the fields in fixed asset groups/fixed assets will be updated according to their modifications made in the pattern. The update will apply only to the fields that had had the same values before they were changed.
  • Changed fields – unconditional – the fields in fixed asset groups/fixed assets will be updated according to their modifications made in the pattern. The update will apply only to the modified fields, regardless of their previous values.
  • All fields – unconditional – all the fields in fixed asset groups/fixed assets will be updated according to their modifications made in the pattern, except for the ones that would detriment their uniqueness (type and inventory number).

Tab Pattern

The tab Pattern is composed of the following elements:

Pattern → General

In the tab Pattern → General, it is possible to specify the parameters that are next copied to child groups and to fixed asset forms:

  • Under construction – parameter specifying whether fixed assets added to the group will be marked by default as Under construction
  • Type – value selected from a drop-down list: Fixed Asset (default value), Intangible Asset and Equipment. The selected type determines the availability of various depreciation methods.
  • FAC – symbol selected from the fixed asset classification. A tax depreciation rate is completed on the basis of the selected symbol
  • Inventory Number – inventory number of a faced asset, it is not subject to conditional or unconditional update. Field Code Format/Configuration Tool allows for assigning automatically an inventory number on the basis of created definition. Methods of defining configuration tools are described in article Configuration tools.
  • Location of Use – value selected from the relevant generic directory (menu ConfigurationGeneric DirectoriesFixed AssetsLocation of Use)
  • Custodian – employee responsible for a given fixed asset, who is selected from the employee list
  • Purchase Method – value selected from the relevant generic directory (menu ConfigurationGeneric DirectoriesFixed AssetsPurchase Method)
  • Depreciation Areas – selected from among the depreciation areas that have been activated in the system configuration window. Values presented in the table with depreciation parameters depend on the selected depreciation areas. A depreciation area that is, by default, selected in fixed asset groups is Balance-sheet.

Note
In case the balance-sheet depreciation is deactivated in the system configuration window, then the other activated depreciation areas will be available as inactive in the fixed asset groups.

The table below presents possible settings of depreciation-related parameters in a fixed asset group for an asset of a specific type.

Asset TypeDepreciation MethodDepreciation RateCoefficientNumber of Months
Fixed asset
Intangible asset
Straight-line0%-100%0-99.99Calculated automatically
Declining balance
Activity
0%-100%0-99.99Not applicable
One-time100%1Not applicable
Not subject0%1Not applicable
EquipmentOne time100%1Not applicable
Not subject0%1Not applicable

In the case of assets of Fixed Asset and Intangible Asset type, parameter Depreciation Rate is completed automatically on the basis of FAC and is changeable at any time. Parameter Number of Depreciation Month is completed only for the straight-line method and is calculated on the basis of the tax depreciation rate and the coefficient.

PatternAccounting

In the tab Pattern Accounting, the table Default Accounts presents default bookkeeping accounts that are assigned to a given fixed asset group. By selecting a checkbox in the column Create Account it is possible to create an account for a given fixed asset, if such account does not yet exist. Accounts are displayed in the context of the company to which the system operator is logged in within a specific accounting period. In the parent company, all the defined accounts are displayed.

PatternAnalytical Description

Analytical description enhances the possibility of analyzing a company’s financial performance. In terms of fixed assets, it is possible to determine a depreciation area by which the values of analytical description can be completed in fixed assets documents. Depreciation areas can here be selected from among the areas activated in the system configuration window.

Analytical dimensions can be assigned to a fixed asset group. To do so, appropriate analytical dimensions must first be assigned to the object Fixed Assets (menu ConfigurationCompany StructureObject Dimensions). After the analytical dimensions are assigned, it is possible to describe analytically a fixed asset group. A completed analytical description will next be copied onto the fixed assets being added to that group.

PatternAttributes

Attributes added from the level of the tab Pattern → Attributes are copied automatically onto the fixed assets being added to a given fixed asset group.

Detailed description of the functionality can be found in category Attributes.

PatternAvailability

When adding a new fixed asset group, the center to which the operator is logged in is set as the group owner entitled to its modification. The operator can change the owner of the fixed asset group, its availability in particular centers as well as manage the permissions to its modification.

Detailed description of objects availability can be found in Objects availability – General information.

Tabs Attributes, Attachments, Change History

Detailed description of these tabs can be found in article <<Tabs Discount Codes, Analytical Description, Attributes, Attachments, Change History.

 




List of fixed assets

The list of fixed assets is available in the menu Fixed Assets under the button [Fixed Assets] and is composed of section related to fixed asset groups as well as the fixed asset list. From the level of this list, it is possible to add new fixed assets and review the existing fixed asset records.

List of fixed assets

On the list of fixed assets, there are <<standard buttons>> and additionally:

  • [Copy] – allows for copying fixed asset form. The following values are copied to the form of a new fixed assets: value of the parameter Under Construction, Code, Name, Type, FAC, Location, Custodian, Purchase Method, Depreciation Method, Depreciation Rate, Coefficient, Number of Months, Seasonality, Depreciation Suspension, Analytical Description, Attributes and Attachments
  • [Depreciation/Amortization] – <<generates write-offs>> for selected fixed assets
  • [Depreciation Plan] – <<generated depreciation plan>> for selected fixed assets
  • [Add Document] – allows for adding <<fixed asset documents>>
  • [Fixed Asset Documents] – allows for previewing documents of fixed assets. The button is available, if one fixed asset is marked on the list. Clicking on the button opens the <<list of documents>> of the marked fixed assets, from the level of which it is possible to add, edit, delete, post or print fixed asset documents.

The fixed asset list is a historical list. On this list it is possible to verify the data on a specified day selected in the field Balance On. By default, the list of fixed assets presents balance as of the current date.

For the parameter Balance On, it is possible to select one of the following values:

  • Day – presents the values of fixed assets on a selected day
  • Month – presents the values of fixed assets on the last day of the selected month
  • Year – presents the values of fixed assets on the last day of the selected calendar year

The list of fixed assets is composed of the following columns:

  • Code
  • Name
  • Inventory Number
  • Type
  • Date of Receipt – date of receipt retrieved from the form of fixes asset or empty column in the case of a fixed asset under construction
  • Status – receives such values as In Use, Disposed or Sold depending on the selected date: Date of Disposal/Date of Sale on a <<fixed asset form>>
  • Currency
  • Regular Value (Balance-sheet/Tax/IAS) – the number of columns presenting a regular value depends on the number of depreciation areas activated in the <<system configuration window>>
  • Subtotal Value (Balance-sheet/Tax/IAS) – the number of columns presenting a subtotal value depends on the number of depreciation areas activated in the system configuration window

Columns hidden by default

  • Date of Disposal
  • Date of Sale
  • FAC
  • Location of Use
  • Description
  • Custodian
  • Under Construction – non-editable column. The option is checked, if on the form of a fixed asset, the parameter Under Construction is checked.
  • Current Total Value (Balance-sheet/Tax/IAS) – the number of columns presenting a total value depends on the number of depreciation areas activated in the system configuration window
  • Depreciated By Multiple Areas – non-editable column. The option is checked, if on the form of a fixed asset, more than one depreciation area has been activated.
  • Owner
  • Attachment – attachment miniature is presented in this column

Disposed fixed assets are highlighted on the list in red, whereas sold fixed assets are presented in orange.

Detailed description of the functioning of filters can be found in category <<Searching and filtering data>>.

 




Generating depreciation and depreciation plan

General information

Depreciation is a type of cost related to gradual wear and tear of fixed assets and intangible assets. However, it does not generate cash outflow.

Generating depreciation

A FA document can be generated either automatically when saving a fixed asset form or manually. For detailed information, refer to chapter <<Depreciation (FDP)>>.

A depreciation document can also be generated using the option [Depreciation/Amortization] available in the menu Fixed Assets Fixed Assets in the button group Generation for the fixed assets selected on the list.

After selecting the button [Depreciation/Amortization], it is necessary to specify the month and year for which a depreciation document will be generated as well as to specify the document date of issue. After changing a depreciation month, a date in the field Document Date of Issue is, by default, set to the last day of a given month. The date of issue is editable.

Window for generating depreciation write-offs

Note
Document date of issue represents the date of issue from a document header. A date of transaction in the details of document item is always set to the last day of month for which write-offs are being generated. The date of transaction is editable.

Note
Depreciation is calculated in a single-batch for the fixed assets selected on the list and one <<FDP document>> is then generated.

Upon completing the process of generating a depreciation document, a log containing information about the process is generated. It presents the code of the fixed asset and the values of generated depreciation write-offs.

If a fixed asset is not subject to depreciation or was fully depreciated, disposed or sold, or if write-offs generation was suspended or if an asset is depreciated seasonally, the reasons for failure to generate write-offs for that asset will be presented in the log.

Generating depreciation plan

A depreciation plan presents anticipated write-offs for a specified period.

A depreciation plan is generated for the fixed assets selected on the list upon selecting the button [Depreciation Plan] that is available in the menu Fixed Assets → Fixed Assets in the button group Generation.

Selecting the button [Depreciation Plan] opens a window Depreciation Plan with the following parameters:

  • Date Range – range of dates for which a depreciation plan must be calculated
  • Ignore assets fully amortized – selecting this parameter activates the list of depreciation areas. The system will verify the selected depreciation areas in terms of whether a fixed asset has already been fully depreciated. A depreciated plan is generated for a fixed asset if the current subtotal value for the selected depreciation plan equals zero.
  • Include disposed assets – parameters unchecked by default. After checking it, when calculating a depreciation plan, disposed or sold fixed assets are also taken into account. In case the parameter Ignore assets fully amortized is checked, the parameter Include disposed assets is deactivated and grayed-out by default.

After specifying the values of the parameters, it is necessary to collect the button [Recalculate] to generate a depreciation plan.

A depreciation plan is, by default, grouped by the column Code and is composed of the following columns:

  • Code/Month
  • Total Value (Balance-Sheet/Tax/IAS-IFRS) – total value at the beginning of period, calculated according to the date range for which the depreciation plan is being calculated
  • Depreciation (Balance-Sheet/Tax/IAS-IFRS) – write-offs generated in particular months
  • Planned Depreciation (Balance-Sheet/Tax/IAS-IFRS) – planned write-offs calculated according to the algorithms intended for depreciation methods
  • Subtotal Value (Balance-Sheet/Tax/IAS-IFRS) – subtotal value at the beginning of period, calculated according to the date range for which the depreciation plan is being calculated
  • Planned Subtotal Value (Balance-Sheet/Tax/IAS-IFRS) – forecast subtotal value of a fixed asset, if planned depreciation write-offs are generated

columns hidden by default:

  • FAC
  • Method (Balance-Sheet/Tax/IAS-IFRS) – depreciation method by which write-offs must be calculated for a given depreciation area
  • Inventory Number
  • Rate Coefficient (Balance-Sheet/Tax/IAS-IFRS) – depreciation rate specified for a given depreciation area
  • Coefficient (Balance-Sheet/Tax/IAS-IFRS) – depreciation write-off specified for a given depreciation area

 

 




Fixed asset form

General information

A fixed asset form is used to register a new asset, to preview already registered assets or to make necessary corrections and changes.

To add a new fixed asset, in the menu Fixed Assets → Fixed Assets select the button [Add] from the List button group. A new form for entering fixed asset data will open.

Fixed asset form

A fixed asset form is composed of the following elements:

Side panel

ID – a subsequent fixed asset number that is granted automatically and is non-editable

Under Construction – parameter specifying whether a fixed asset is complete or under construction. For a fixed asset u under construction, tab Depreciation is unavailable and fields Date of Receipt, Acquisition Date and FAC are inactive. Until the parameter gets unchecked for a fixed asset, FA document is not generated and it is not possible to generate depreciation write-offs and depreciation plan. To a fixed asset under construction, in tab Acquisition/Disposal Documents, it is possible to attach particular documents related to the investment. A fixed asset under construction can be disposed and in such case a FD document will be generated.

Code, Name, Inventory Number – mandatory fields; a fixed asset name can be provided in different languages supported in the system. Fixed asset names are displayed in the language selected as a logon language. Values in the fields Code and Inventory Number must be unique.

Note
Changed asset code or name is not updated in already existing documents.

Barcode – field providing information about fixed asset barcode. The field can be completed:

  • manually, on fixed asset form
  • after clicking on [Generate code] button, which is available on the right side of field Barcode on fixed asset form – the field Barcode will be filled in with the value from Inventory Number field
  • after clicking on [Generate Fixed Asset Barcode] button, which is available from the level of the menu Add-ons, in Special Features group of buttons, the field Barcode on a fixed asset for will be completed with the value retrieved from the field Inventory Number

Type − possibility of indicating one of three predefined options: Fixed Asset (predefined value), Intangible Asset and Equipment. Depending on selected type, different depreciation methods are available. Field active until <<FA document>> is generated.

FAC − <<fixed asset classification>> symbol selected from the fixed asset classification list. A tax depreciation rate is completed on the basis of the selected symbol. The field can be edited, if the parameter Under Construction is unchecked.

Location of Use – value selected from the relevant <<generic directory>> (menu ConfigurationGeneric DirectoriesFixed AssetsLocation of Use). This field is active until a <<FA document>> is generated. The location of use can be changed directly in the FA document or via a <<FLC document>>.

Custodian – employee responsible for a given fixed asset, who is selected from the <<employee list>>. This field is active until a <<FA document<< is generated. The custodian can be changed directly in the FA document or via a <<FLC document>>.

Acquisition date − field active, if the parameter Under Construction is unchecked. Until a FA document is generated, the date from a fixed asset acquisition document with the earlies date available in the tab Acquisition/Disposal Documents. As an acquisition date one of the following dates can be retrieved:

  • purchase date − for purchase invoice and VAT purchase invoice correction
  • correction date − for purchase invoice correction
  • sales date − for VAT sales invoice
  • transaction date − for accounting note

Date of Receipt – date on which a fixed asset was received for utilization. The date of receipt cannot be earlier than the acquisition date. The parameter is active until a <<FA document>> is generated and if the parameter Under Construction is unchecked.

Acquisition Document – value in this field is completed automatically with document numbers from the table Acquisition Documents available in the Acquisition/Disposal Documents tab. Selecting the magnifying glass symbol redirects the user to the tab Acquisition/Disposal Documents.

Purchase Method – value selected from the relevant <<generic directory>> (menu ConfigurationGeneric DirectoriesFixed AssetsPurchase Method)

Date of Disposal (Sale) ­– after selecting this parameter, it is possible to choose one of two date types: Date of Disposal, Date of Sale. The date of disposal (sale) cannot be earlier than the acquisition date. To be able to tag an asset of Fixed Asset or Intangible Asset type as disposed or sold, it is necessary that a FA document be generated for that asset. Saving the asset form generates automatically a <<FD document>>. In the case of disposed/sold assets, it is no longer possible to edit their depreciation−related parameters and to delete the documents of a given fixed asset.

Disposal (Sale) Document – value in this field is completed automatically with document numbers from the table Disposal (Sale) Documents available in the Acquisition/Disposal Documents tab. Selecting the magnifying glass symbol redirects the user to the tab Acquisition/Disposal Documents.

Reason for Disposal (Sale) – value selected from the relevant <<generic directory>> (menu ConfigurationGeneric DirectoriesFixed AssetsReason for Disposal/Sale)

Depreciation Areas – selected from among the depreciation areas that have been activated in the <<system configuration window>>. When adding new fixed assets, the same depreciation areas are by default activated as the ones activated in the fixed asset group to which the fixed asset is assigned.

Tab Depreciation

Note
The tab Depreciation is available when the parameter Under Construction is unchecked.

In the tab Depreciation, the following fields and parameters are available:

Balance On – used to verify the data on a specified day

In case more than one depreciation area is selected in the system configuration window, the values of the parameters in the Depreciation tab can be copied to other depreciation areas respecting the rules described in article <<Configuration of parameters>>.

Depreciation Method – indicates the method of calculating write-offs for a fixed asset. Available depreciation methods depend on the type of asset:

  • Straight-line – this method is available for assets of Fixed Asset or Intangible Asset A monthly write-off is calculated as asset’s current value multiplied by tax depreciation rate and by coefficient and then divided by 12 months. In the case of assets depreciated seasonally, the value of an annual write-off is divided by the number of months in which the asset is depreciated. This depreciation method takes into accounts the history of write-offs, that is in case a write-off is not calculated in one month or is calculated manually for a different value, then the difference will be compensated in a consecutive month. According to this method, a write-off is calculated on the asset’s current value. The system also controls the correctness of the values of cumulative write-offs from the beginning of a year.
  • Declining balance – this method is available for assets of Fixed Asset or Intangible Asset A monthly write-off is calculated as asset’s current value reduced by the amortization value for the previous period. This value is multiplied by tax depreciation rate and by coefficient and then divided by 12 months. In the case of assets depreciated seasonally, the value of an annual write-off is divided by the number of months in which the asset is depreciated. This depreciation method takes into accounts the history of write-offs, that is in case a write-off is not calculated in one month or is calculated manually for a different value, then the difference will be compensated in a consecutive month. According to this method, a write-off is calculated on the asset’s current value decreased by the values of the write-offs from previous years. The system also controls the correctness of the values of cumulative write-offs from the beginning of a year. If an annual depreciation amount was to be lower in the case of the declining balance method than the amount of the write-offs calculated according to the straight-line method, the system will calculate write-offs according to the straight-line method.
  • Activity – this method is available for assets of Fixed Asset or Intangible Asset A monthly write-off is calculated as asset’s current value multiplied by tax depreciation rate and by coefficient and then divided by 12 months. In the case of assets depreciated seasonally, the value of an annual write-off is divided by the number of months during which the asset is depreciated. This depreciation method does not take into account the history of write-offs, thus, the values of write-offs in the case of this method are always the same.
  • One-time – this depreciation method is available for all types of assets. The program calculates a single write-off amounting to the current value of a fixed asset.
  • Not subject – this depreciation method is available for all types of assets. No write-off is here generated.

Depreciation Rate – rate by which write-offs are calculated. It is completed automatically on the basis of the <<FAC>>. This parameter is not editable for One-time method (for this method, it is set to 100% by default) and for Not-subject method (for this method, it is set to 0% by default).

Coefficient – rate increasing coefficient by which a depreciation rate is multiplied. Methods One-off and Not subject are set, by default, to 1 and this setting is not changeable.

Depreciation Months – number of months during which a fixed asset will be depreciated. This parameter is editable only for the straight-line method. Value of this parameter is calculated on the basis of depreciation rate and coefficient.

Seasonality – this parameter enables the selection of months in which a fixed asset must be depreciated seasonally, that is only in the selected months of a year. It is editable for depreciation methods other than One-time and Non subject.

Depreciation Suspension – this parameter enables the selection of months in which depreciation of a fixed asset is suspended temporarily. Selecting the button  opens the window Depreciation Suspension in which it is possible to specify the year during which the suspension applies. This parameter is editable for the depreciation methods other than One-time and Not subject.

Depreciation Start Date – date as of which write-offs will be generated. For particular methods, the program suggests the following dates, by default:

  • One-time method – date of receipt
  • Not subject method ­– empty record
  • other methods – the first day of month following the month in which the asset was received for utilization

Initial Value – value of fixed asset acquisition or production. It can be completed manually. Otherwise, it will be calculated automatically on the basis of the values of the documents selected in section Acquisition Documents under the tab Acquisition/Disposal Documents.

Note
Fixed asset’s initial value is editable on the form of fixed asset until a FA document is generated. If a FA document was already generated, then the value can be changed directly in the FA document, in which case it will be updated also on the fixed asset form.

Value Updated at the Beginning of Period – value of fixed asset on the first day of a given tax year or accounting year, taking into account all the fixed asset devaluations. Until the fixed asset form is saved the first time, this parameter is editable if:

  • the date of receipt is earlier than the system date for the depreciation area associated with a calendar year
  • the date of receipt is earlier than the current accounting period for the depreciation area associated with an accounting period.

Note
If for a given fixed asset one depreciation area is associated with a calendar year and the second one with an accounting period, then on FR and FD documents, as operation date, the last day of the previous calendar year will be set. The data is editable and can be changed by the user.

Total Value – final value after taking into account all fixed asset devaluations on the day specified in the Balance On field. This value is calculated automatically and is not editable.

Write Offs at the Beginning of Period – value of write-offs generated in previous financial years. This parameter is editable on the same rules as the Value Updated at the Beginning of Period until the fixed asset form is saved the first time.

Write Offs in Current Year – value of write-offs generated in a given financial year up to the month being analyzed. This value is calculated automatically on the basis of depreciation documents.

Cumulative Depreciation – value of write-offs generated in a given financial year up to the month being analyzed as well as that of the write-offs at the beginning of the period. This value is calculated automatically on the basis of depreciation documents.

Current Subtotal Value – fixed asset value taking into account all its devaluations as well as the generated write-offs. This value is calculated automatically.

Tab Groups

Classification Categories – there is one predefined and non-editable classification category: Fixed Assets. No other classification categories can be added.

Groups – provides information about the code, name and location of the fixed asset group to which a fixed asset is assigned. A fixed asset can be assigned only to one group. Selecting the button [Edit] redirects the user to the fixed asset group, where it is possible to change the group to which the fixed asset must be assigned.

Tab Acquisition/Disposal Documents

Upon selecting the button [Attach] in tab Acquisition/Disposal Documents, it is possible to indicate the document list from which to attach documents. Available options are:

  • Purchase Invoices
  • Sales Invoices (available in section Disposal Documents/Sale Documents)
  • VAT Accounts
  • Accounting Notes
  • Journal Entries
  • Without Document – using this option it is possible to enter manually the number of the document on the basis of which a fixed asset has been registered

Documents selected in the Acquisition/Disposal Documents can be detached at any time with the help of the option [Detach]. If a FA document is already generated, then detaching a document does not affect the fixed asset’s initial value.

Sections Acquisitions Documents and Disposal (Sale) Documents provide information about a document number, date and value.

The column Document Number presents the number of a reference document and if it is missing – the document system number.

The column Document Date provides information about a document date of issue.

Depending on the document type, the column Document Value will present the value of:

  • purchase invoice – sum of subtotal values in the system currency
  • VAT purchase invoice ­ – for the parameter VAT Deductions set to Yes or Conditionally, a subtotal value in the system currency is presented, whereas for the parameter VAT Deductions set to No, a total value in the system currency is presented
  • VAT sales invoice – subtotal value in the system currency
  • accounting note – entry amount from an accounting note
  • journal entry – entry amount from a journal entry
  • without document – value entered by the user

In the case of documents selected as acquisition documents, their values affect the initial value of a fixed asset, provided that the fixed asset was not associated with a <<FA document>> when attaching the documents.

Section Disposal Documents (Sale Documents) is activated upon selecting the parameter Disposal Date in the side panel of the fixed asset form. The section name changes depending on the date type: Date of Disposal, Date of Sale.

Tab Fixed Asset documents

In the tab Fixed Asset documents, a list of documents generated for a given fixed asset is displayed.

In this list, it is possible to add, review, delete and print documents of a particular fixed asset.

This tab works on the same rules as the list of fixed asset documents, which description can be found in article <<Fixed asset list>>.

Tab Accounting

The table Default Accounts available in this tab lists all the default <<bookkeeping accounts>> that are assigned to a given fixed asset. By selecting a checkbox in the column Create Account, it is possible to create an account for a given object if such account does yet exist. The table presents the accounts available in the company to which an operator is logged in within a given accounting period.

Tab Analytical Description

Analytical description improves the analysis of the company’s financial results. On the fixed asset form, it is possible to specify a depreciation area by which the values of <<analytical description>> can be completed in fixed asset documents. Depreciation areas can be selected from among the areas activated in the <<system configuration>> window.

To be able to <<assign analytical dimensions>> to fixed assets, first it is necessary to assign appropriate analytical measures to the object Fixed Assets (menu Configuration → Company Structure → Object Dimensions). After analytical dimensions are assigned, it is possible to define an analytical description on the form of both fixed asset group and fixed asset, itself.

Tab Availability

When adding a new fixed asset form, the center, to which an operator is logged in, is set as the object owner entitled to object modification. The operator can change the owner of the fixed asset, its availability in centers and manage the edit permissions.

Detailed description of this tab can be found in article <<Objects availability − general information>>.

Tab Attributes, Attachments, Change History

Detailed description of these tabs can be found in article <<Tabs Discount Codes, Analytical Description, Attributes, Attachment and Change History>>.

 




Fixed asset opening balance – example

Example

Opening balance value at fixed asset registration:

  • Depreciation area associated with a calendar year

The receipt of a fixed asset: Administration Building was taken on: 3/2/2017

Initial value: 500 000.00 USD, FAC: 105, depreciation method: straight-line at 2,5%. The building was renovated in 2018 and its value increased by 10 000.00 USD.

Write-offs for December 2018 amounted to 22 062.50 USD.

The fixed asset was registered in the system on 1/15/2017.

After completing the basic information and changing the acquisition and receipt dates to 2/3/2017, in the field Initial Value, initial value of fixed asset amounting to 500 000.00 USD was entered, in the field Value Updated at the Beginning of Period, value 510 000.00 USD (amount increased by the renovation cost) was entered, in the field Write Offs at the Beginning of Period, value 22 062.50 USD was entered.

After saving the fixed asset form, the following documents were generated:

  1. FA for the amount of 500 000.00 USD with the date of issue: 3/2/2017
  2. FR for the amount of 10 000.00 USD with the date of issue: 12/31/2018 (depreciation date set to 1/1/2019)
  3. FDP for the amount of 22 062.50 USD with the date of issue: 12/31/2018
  • Depreciation area associated with an accounting period

The receipt of a fixed asset: Administration Building was taken on: 3/2/2017

Initial value: 500 000.00 USD, FAC: 105, depreciation method: straight-line at 2,5%. The building was renovated in 2018 and its value increased by 10 000.00 USD.

The company has a custom accounting period which begins on the 1st of February and ends on 31st of January of the successive year.

Write-offs for January 2019 amounted to 29 000.00 USD.

The fixed asset was registered in the system on 2/10/2019

After completing the basic information and changing the acquisition and receipt dates to 2/3/2017, in the field Initial Value, initial value of fixed asset amounting to 500 000.00 USD was entered, in the field Value Updated at the Beginning of Period, value 510 000.00 USD (amount increased by the renovation cost) was entered, in the field Write Offs at the Beginning of Period, value 29 000.00 USD was entered.

After saving the fixed asset form, the following documents were generated:

  1. FA for the amount of 500 000.00 USD with the date of issue: 3/2/2017
  2. FR for the amount of 10 000.00 USD with the date of issue: 12/31/2019 (depreciation date set to 1/1/2019)
  3. FDP for the amount of 29 000.00 USD with the date of issue: 12/31/2019
  • Balance-sheet depreciation area associated with a calendar year and tax depreciation area associated with an accounting period

The receipt of a fixed asset: Administration Building was taken on: 3/2/2017

Initial value: 500 000.00 USD, FAC: 105, depreciation method: straight-line at 2,5%. The building was renovated in March 2018 and its value increased by 10 000.00 USD.

The company has a custom accounting period which begins on the 1st of February and ends on 31st of January of the successive year.

Write-offs for January 2018 amounted to 22 062.50 USD.

The fixed asset was registered in the system on 2/10/2019

After completing the basic information and changing the acquisition and receipt dates to 2/3/2017, in the field Initial Value, initial value of fixed asset amounting to 500 000.00 USD was entered, in the field Value Updated at the Beginning of Period, value 510 000.00 USD (amount increased by the renovation cost) was entered, in the field Write Offs at the Beginning of Period, value 22 062.50 USD was entered.

After saving the fixed asset form, the following documents were generated:

  1. FA for the amount of 500 000.00 USD with the date of issue: 3/2/2017
  2. FR for the amount of 10 000.00 USD with the date of issue: 12/31/2019 (depreciation date set to 1/1/2019)
  3. FDP for the amount of 22 062.50 USD with the date of issue: 12/31/2010