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Quantity confirmation of POR and IR+ documents – AVCO
The functionality of quantity confirmation allows for providing an item for sales begore specifying its correct value. After receiving a purchase document, a user can enter an appropriate value in a POR document and then confirm the document, upon which values of resources and purchase costs are updated in unposted documents for released items. In posted documents, the update of purchase costs will be executed by generating a CC.
- In a document with confirmed quantity, the following fields can be modified:
- Regular Price (POR), Discounted Price (POR, IR+), Discount (POR), Value (POR, IR+), Price Type (POR),
- Modification of exchange rate and currency, unless a quantity correction is not generated to a document (POR).
- Date of Issue, Date of Receipt, Reference Number, Delivery Method
- Description
Other fields are not subject to modification on a document with confirmed quantity.
From a POR/IR+ with confirmed quantity it is not possible to generate a value correction.
Parameter Prime sales cost determined
The parameter Fixed value of delivery is available in IR+, POR and cost corrections and it is not subject to edition.
The parameter is update during the update of costs on a document upon confirmation of POR/IR+.
In case of updating price/value on a document with confirmed quantity, the change is saved only for a given item and document value. The value of an item remains unchanged until a complete confirmation of a POR/IR+ document (status Confirmed).
Changing value of subitem on POR/IR+
Updating values of item and subitem on a document with confirmed quantity and confirmed entirely:
Quantity Price Item Value Document Value Subitem Value Document Status Comment
10 pcs 5 USD 50 USD 50 USD 50 USD Confirmed Quantity Total Document with confirmed quantity
10 pcs 7 USD 70 USD 70 USD 50 USD Confirmed Quantity Total Modification of price on document and its saving
10 pcs 8 USD 80 USD 80 USD 80 USD Confirmed Modification of price on document and its permanent confirmation
Updating resources and costs
After changing the status of a POR document from ZATWIERDZONY ILOŚCIOWO to Confirmed, the system:
- Updates IR+QC and PORQC documents
- Updates resource value
- Generates cost correction
Updating costs and resources for AVCO method of collecting resources:
Step Quantity Price/Value Document Value Subitem Value Comment
1. 10 pcs 12 USD/120 USD 120 USD 120 USD -
2. 8 pcs Unimportant Unimportant 80 USD -
3. 4 pcs Unimportant Unimportant 40 USD -
4. 1 pcs 12 USD/12 USD 12 USD 12 USD Update of resource
5. 2 pcs 12 USD/24 USD 24 USD 24 USD Update of resource
Generating PI from POR document with confirmed quantity
In case of generating a PI document from a POR, standard rules for generaing documents described in category Generation of documents apply, with exclusion of the following rules:
- in case of selecting several POR with confirmed quantity, in which different currency exchange rates are registered, during generation of a PI, the system displays window with question referring to aggregation of exchange rates:
- upon approving the aggregation, those exchange rate type and value are retrieved onto the invoice, which are determined by settings in PI document definition in a center in which the document is being generated
- upon selecting the option without aggregation, as many invoices are generated as there are different currency exchange rates registered in the selected documents
Upon generating a PI from a PO receipt with confirmed quantity, it is not possible to:
- modify document items
- confirm or confirm and post POR
- generate a correction to the POR if the invoice status is Unconfirmed.
In an invoice document, the following fields can be modified:
- Regular Price – the permission Modification of regular price is controlled for an operator group
- Discounted Price
- Discount
- Value
- Exchange Rate Type and Exchange Rate Value
When confirming a PI document, the POR document is also confirmed and the following elements are updated:
- purchase value on subitems
- regular and dicounted price, discount, values on an item
- VAT table
- values and parameters referring to currency (exchange rate, exchange rate type, date type, date, conversion calculators) in the document header
Once the PI is confirmed, standard mechanism of updating purchase cost is started, the same as in case of changing status of POR from Confirmed Quantity Total to Confirmed.
Canceling a document with confirmed quantity
The rules applying to the cancellation of documents with confirmed quantiy ar etha same as in the case of cancelling a confimred POR/IR+ document.