Analytical description in opening balance document

The system provides also the option of completing analytical description in opening balance documents and their corrections. This applies both to an opening balance being added with the help of the button [Add] as well as to that being generated based on opening balance from a previous accounting period.

Analytical description can be provided directly in a document either “manually” or on the basis of analytical description specified on book account, similarly as in the case of journal entries.

Note
Values subject to analytical description are amounts provided on all book accounts, including off-balance sheet accounts.

Analytical description in opening balance document can be completed from the level of document header, its item or particular amount.

Note
[Alert]One of opening balance items can be described analytically on the level of item, while another item can be described on the level of its amount. Analytical description cannot, however, be completed for opening balance item if such description has been provided for at least one of its amounts.
Analytical description in opening balance document

In case a relation pattern is assigned to the definition of opening balance document, the list of elements of particular dimensions will be limited to elements acceptable for a given combination of the values of analytical dimensions. The element list is limited only when selecting a dimension element. During edition or saving of the document, the system does not control the list for the already existing records.

In order to complete analytical description in opening balance document on the basis of analytical description specified on book account, select the button [Fill In By Account]. The rules of creating analytical description are in this case the same as those applied in journal entries.

Upon clicking on the button [Fill In By Account], the information “Automatic document description” will be displayed on opening balance form in the field Comment to analytical description”.

Similarly as in the case of journal entry, correctness of analytical description is in opening balance documents controlled depending on the selection of the parameter: Control analytical description correctness in document definition.

If the mentioned parameter is selected, the system will be controlling the correctness of analytical description as follows:

  • If analytical description of an item or a document is being made only on one side – the description’s amount will be controlled within a given side (Dr/Cr).
  • If analytical description of an item or a document is being made only on one side – the description’s amount will be controlled within a given side (Dr/Cr).

If the parameter Control analytical description correctness is deactivated, correctness of analytical description will not be controlled.

Completed analytical description in opening balance document is automatically copied to journal entries associated with the document according to the following rules:

  • Analytical description completed on the level of OB header is saved on the level of JE header
  • Analytical description completed on the level of OB item is saved on the level of JE item
  • Analytical description completed on the level of OB amount is saved on the level of JE item

After filling in analytical description in opening balance document automatically, information “Automatic document description” is displayed in the field Description.

During modification of OB items/amounts or its analytical description, the system informs about automatic update of analytical description in its associated journal entry.

Analytical description generated automatically in a journal entry on the basis of analytical description completed in OB document can be modified by the user.

 

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