Similarly, as in the case of item or customer/vendor form, analytical description can also be specified on book account. That description can next be copied to analytical description of journal entry’s item accounting note’s item, in which a given account was selected.

The way in which analytical description is defined on book account is similar to that applied in documents. The difference is that in the case of book account, only percentage value of amount is determined.

Because it is possible to determine an owner on the form of analytical dimension’s elements, only elements, for which the company, to which an operator is logged on, or the value All is selected as owner, are displayed on the list of analytical dimension values.

In case a relation pattern is assigned to the object Accounts, the list of elements of particular dimensions will be limited to elements available for a given combination of the values of analytical dimensions. The list is limited only when selecting a dimension element. During edition or saving of the object, the system does not control the list for the already existing records.

Analytical description can be defined on each level of book account. If a parent account has accounts on lower levels, its analytical description is automatically copied to child accounts. When saving changes made to analytical description on a parent account, it is possible to decide whether to update simultaneously the description of child accounts by selecting appropriate option in the popped-up question. A user may change analytical description on each level of book account.

Moreover, on book account definition it is possible to select the parameter: Analytical description required (this parameter is deselected, by default) which determines the necessity of providing analytical description in case a given account is selected in an accounting document.

The Analytical description required parameter can be specified individually on each level of book account Child accounts inherit, by default, the setting of this parameter from their parent account. When saving changes made to the setting of this parameter on a parent account, a user may decide whether to change its settings also on child accounts by selecting appropriate option in the popped-up question.

When describing analytically a journal entry/contra entry or an accounting note, in item of which a book account with checked Analytical description required parameter was selected, when attempting to save the document, the system will be controlling:

• whether item selected in the analytical description is associated with the given account,
• whether value of at least one analytical dimension was selected on the item associated with the given account.

If the document does not fulfill the above-mentioned conditions, a relevant message, stating that no values have been specified for the required account, will be displayed. The system will allow for saving such a document or it will deny saving it, depending on the document status. The way in which the system controls saving of document depending on its status has been described in article Control of analytical description correctness.