The system enables controlling the correctness of analytical description, which is made dependent on document status. This option is available for the following documents: Journal Entry, Reversing Entry, Accounting Note, Opening Balance and its correction. In order to use this option, go to the menu Configuration → Document Types, edit a given document definition, proceed to tab: Dimensions and select the parameter: Consider document status. This parameter is deselected, by default. If the control of analytical description correctness is disabled, it will not be possible to select the parameter: Consider document status.

Dependencies between the parameters: Control analytical description correctness and Consider document status are the following:

• If the parameter: Control analytical description correctness is disabled – the system does not verify correctness of description
• If the parameter: Control analytical description correctness is enabled and the parameter: Consider document status is disabled – the system will be verifying correctness of description according to the general rules of system operation with the selected parameter Control analytical description correctness
• If both the parameters: Control analytical description correctness and Consider document status are enabled, correctness of description is controlled as follows:
  • For accounting note:
    • the rules for controlling of analytical description correctness remain unchanged
    • if description is being completed in an unposted document, the system will inform about incorrectly completed description in the form of a warning and will allow for saving the values not fulfilling the conditions of description correctness
    • the system controls the correctness of analytical description filling also while posting a document – if description was not entered properly, the system will inform about an error and will not allow for posting a document
  • For journal entry (journal entry and reversing entry documents) and opening balance documents
    • the rules for controlling of analytical description correctness remain unchanged
    • if description is being completed in an unconfirmed document, the system will inform about incorrectly completed description in the form of a warning and will allow for saving the values not fulfilling the conditions of description correctness
    • if description is being completed in a confirmed document, the system will inform about incorrectly completed description in the form of a blockade and will not allow for saving the values not fulfilling the conditions of description correctness
    • the system controls the correctness of analytical description filling also while confirming a journal entry – if description was not entered properly, the system will inform about an error and will not allow for confirming a journal entry.