General information

Defining fixed asset groups in the form of a tree makes it easier to classify and group the registered objects. From the level of that tree, it is possible to create additional groups according to the user’s preferences. On the form of fixed asset group, default values and settings of parameters with which fixed asset forms will be created. A given fixed asset can be assigned only to one group/child group.

List of fixed asset groups

On the list of fixed asset groups, there is one predefined group – Main Group. It is a primary group in reference to all other fixed asset groups. It is not possible to delete it, but it can be edited in any way. Below the main group, there are also three predefined child groups: Means of Transport, Technical Devices and Machines, and Equipment, which can be freely edited and deleted.

Fixed asset groups are supported with standard buttons as well as the following additional buttons:

• [Cut] – moves a given group or its records to another group on the tree. It cuts a selected fragment and saves it into the clipboard (as in other programs, such as Word).
• [Paste] – pastes a previously cut fragment saved in the clipboard
• Buttons and , located by the names of fixed asset groups on the tree, are used for collapsing and expanding a given structure level. The buttons appear by the name of the fixed asset group to which a child group has been added.

Classification – there is only one predefined classification: Fixed Asset, which is not editable. It is not possible to add other classifications.

Below the fixed asset group tree, there are also the following options:

• Show codes – presents group codes in the fixed asset group structure
• Show names – presents group names in the fixed asset group structure.

Adding fixed asset group

To define a new fixed asset group, select button [Add] from Group Tree group of buttons and complete the form with basic information about the fixed asset group. When adding a new child group, the values of some parameters are set on the basis of the parent group. Parameters of fixed assets are set on the basis of the parameters defined on the form of the group to which a given fixed asset is being added.

The form of fixed asset group is composed of the following elements:

Side panel

Code and Name – mandatory fields. A fixed asset group can be defined in different languages that are supported in the system. The name of a newly added group must be provided in the language in which the user is currently logged on to the system. The name of fixed asset group is always displayed in the currently selected logon language. If the name is not provided in the logon language, then it is displayed in the system language (database language).

Update patters and Update fixed assets – these update options are not available when adding a new fixed asset group. If any of the fields (except for the Type field) is modified in the edited fixed asset group, both the parameters are activated.

For both update types, one of three available options can be selected:

• Changed fields – conditional – the fields in fixed asset groups/fixed assets will be updated according to their modifications made in the pattern. The update will apply only to the fields that had had the same values before they were changed.
• Changed fields – unconditional – the fields in fixed asset groups/fixed assets will be updated according to their modifications made in the pattern. The update will apply only to the modified fields, regardless of their previous values.
• All fields – unconditional – all the fields in fixed asset groups/fixed assets will be updated according to their modifications made in the pattern, except for the ones that would detriment their uniqueness (type and inventory number).

Tab Pattern

The tab Pattern is composed of the following elements:

Pattern → General

In the tab Pattern → General, it is possible to specify the parameters that are next copied to child groups and to fixed asset forms:

• Under construction – parameter specifying whether fixed assets added to the group will be marked by default as Under construction
• Type – value selected from a drop-down list: Fixed Asset (default value), Intangible Asset and Equipment. The selected type determines the availability of various depreciation methods.
• FAC – symbol selected from the fixed asset classification. A tax depreciation rate is completed on the basis of the selected symbol
• Inventory Number – inventory number of a faced asset, it is not subject to conditional or unconditional update. Field Code Format/Configuration Tool allows for assigning automatically an inventory number on the basis of created definition. Methods of defining configuration tools are described in article Configuration tools.
• Location of Use – value selected from the relevant generic directory (menu Configuration → Generic Directories → Fixed Assets → Location of Use)
• Custodian – employee responsible for a given fixed asset, who is selected from the employee list
• Purchase Method – value selected from the relevant generic directory (menu Configuration → Generic Directories → Fixed Assets → Purchase Method)
• Depreciation Areas – selected from among the depreciation areas that have been activated in the system configuration window. Values presented in the table with depreciation parameters depend on the selected depreciation areas. A depreciation area that is, by default, selected in fixed asset groups is Balance-sheet.

The table below presents possible settings of depreciation-related parameters in a fixed asset group for an asset of a specific type.

In the case of assets of Fixed Asset and Intangible Asset type, parameter Depreciation Rate is completed automatically on the basis of FAC and is changeable at any time. Parameter Number of Depreciation Month is completed only for the straight-line method and is calculated on the basis of the tax depreciation rate and the coefficient.

Pattern → Accounting

In the tab Pattern → Accounting, the table Default Accounts presents default bookkeeping accounts that are assigned to a given fixed asset group. By selecting a checkbox in the column Create Account it is possible to create an account for a given fixed asset, if such account does not yet exist. Accounts are displayed in the context of the company to which the system operator is logged in within a specific accounting period. In the parent company, all the defined accounts are displayed.

Pattern → Analytical Description

Analytical description enhances the possibility of analyzing a company’s financial performance. In terms of fixed assets, it is possible to determine a depreciation area by which the values of analytical description can be completed in fixed assets documents. Depreciation areas can here be selected from among the areas activated in the system configuration window.

Analytical dimensions can be assigned to a fixed asset group. To do so, appropriate analytical dimensions must first be assigned to the object Fixed Assets (menu Configuration → Company Structure → Object Dimensions). After the analytical dimensions are assigned, it is possible to describe analytically a fixed asset group. A completed analytical description will next be copied onto the fixed assets being added to that group.

Pattern → Attributes

Attributes added from the level of the tab Pattern → Attributes are copied automatically onto the fixed assets being added to a given fixed asset group.

Detailed description of the functionality can be found in category Attributes.

Pattern → Availability

When adding a new fixed asset group, the center to which the operator is logged in is set as the group owner entitled to its modification. The operator can change the owner of the fixed asset group, its availability in particular centers as well as manage the permissions to its modification.

Detailed description of objects availability can be found in Objects availability – General information.

Tabs Attributes, Attachments, Change History

Detailed description of these tabs can be found in article Tab Attachments, Tab Attachments and History.