As companies make use of cash and bank accounts and they need to make and accept charge card payments, each of these elements needs to be provided with separate accounting records for revenues and expenditures. For that purpose, the system’s operator may use the feature of Payment forms.
List of payment forms
The list of payment forms can be accessed by selecting Configuration → Finances and clicking the button [Payment Forms]. The following payment forms are defined in the system by default:
- Bank Transfer
- Cash
- Check
- Compensation
- Direct Debit
- External Voucher
- Own Voucher
The list contains standard buttons discussed in the article Standard buttons.
Defining a new payment form
The user can define own payment forms. In order to do so, it is necessary to select the button [Add] in the List button group on the list of payment forms. The list then displays a new row, where the user needs to fill in the following details:
- Name – the name of a payment form must be unique and can be composed of up to 200 characters
- Type – it can be selected from a predefined drop-down list. The available values include: Cash, Bank Transfer, Charge Card, Check, Own Voucher, and External Voucher.
- Active – it is a parameter activating or deactivating a payment form in the system. By default, it is set as active, with a possibility to modify it by the user.