During application of a cash/bank transaction, it is possible to include a deduction for uncompleted payments of the opposite type and for correcting invoices. A deduction can be registered by associating documents directly or through a compensation document. A cash/bank transaction can be associated with already existing compensation or with a document that is generated directly from the level of the transaction during its application.
Deductions can be applied only by operators who are assigned to an operator group that is entitled to this operation (menu <<Configuration → Company Structure → Operator Group → edited operator group → tab Other Permissions, selected permission Taking account of deductions during payments>>).
During creation and conversion, that parameter is:
- activated and editable by default at any time for the operator group that is entitled to making compensations (menu Configuration → Company Structure → Operator Group → edited operator group → tab Other Permissions, selected permission Making of compensations)
- deactivated and not editable by default for the operator group that is not entitled to making compensations
A deduction can be registered after selecting the button [Complete] or [Compensate] during registration or edition of a cash/bank transaction. In order to register a deduction via the button [Complete], it is necessary to:
- select the button [Complete] from the Payments button group on the form of cash/bank transaction to invoke the list of open payments
- select the parameter Show payments of the opposite type – then the open payables will additionally be displayed on the list of receivables, whereas open receivables will be displayed on the list of payables
- indicate on the list the payments whose deduction must be registered
- select one of the options: [Compensate Selected] or [Generate Compensation] from the button group Deductions
Selecting the option Compensate Selected completes a payment of the opposite type directly. This function is analogical to the function <<Making payment with the use of [Combine Selected] button>>.
Option Generate Compensation is used to complete a payment through an automatically generated compensation document. Before a compensation is generated, a window is opened, in which it is possible to specify a compensation date and whether to apply a current transaction to the compensation. The process of compensation generation is the same as the one described in chapter <<Generation of a compensation document in the payment estimate>>.
A deduction registration mechanism using the option [Compensate] is the same.
The following transactions were registered for the customer/vendor ABS:
- SI/1/2019 for the amount of 11 070 (amount remaining is 9 000)
- SI/2/2019 for the amount of 123 000
- PI/1/2019 for the amount of 36 900
- SIVC/1/2019 for the amount of -123
- SIVC/2/2019 for the amount of -492
- PIVC/1/2019 for the amount of -246
A user, entitled to taking account of deductions during payments, registered a deposit transaction for the customer ABC and then selected the option [Complete]. The following open receivables were displayed on the list:
| Number | Amount | Amount Paid | To Be Paid | Amount Remaining | |
|---|---|---|---|---|---|
| 1 | SI/1/2019 | 11 070.00 | 2 070.00 | 9 000.00 | 9 000.00 |
| 2 | SI/2/2019 | 123 000.00 | 0.00 | 123 000.00 | 123 000.00 |
| 3 | PIVC/1/2019 | 246.00 | 0.00 | 246.00 | 246.00 |
Next, the user selected the parameter Show payments of the opposite type after which currently open payables were additionally displayed on the list. The user selected, additionally, the amount of 28 000.00 as amount to be paid for SI/2/2019.
| Number | Amount | Amount Paid | To Be Paid | Amount Remaining | |
|---|---|---|---|---|---|
| 1 | SI/1/2019 | 123 000.00 | 28 000.00 | 95 000.00 | 95 000.00 |
| 2 | SIVC/1/2019 | -123.00 | 0.00 | 123.00 | -123.00 |
| 3 | SIVC/2/2019 | -492.00 | -100.00 | 392.00 | -392.00 |
| 4 | PIVC/1/2019 | 246.00 | 0.00 | 246.00 | 246.00 |
The user highlighted the records: 1, 2, 3, 5 and selected the button [Compensate Selected].
The following documents were associated in the effect:
- SI/1/2019 and PI/1/2019 for the amount of 9 000
- PI/1/2019 and SI/2/2019 for the amount of 27 900
- SIVC/2/2019 and SI/2/2019 for the amount of 100
After the document associations, the list of open receivables/payables was updated as follows:
| Number | Amount | Amount Paid | To Be Paid | Amount Remaining | |
|---|---|---|---|---|---|
| 1 | SI/1/2019 | 123 000.00 | 28 000.00 | 95 000.00 | 95 000.00 |
| 2 | SIVC/1/2019 | -123.00 | 0.00 | 123.00 | -123.00 |
| 3 | SIVC/2/2019 | -492.00 | -100.00 | 392.00 | -392.00 |
| 4 | PIVC/1/2019 | 246.00 | 0.00 | 246.00 | 246.00 |
The user highlighted the records: 2, 4, and selected the button [Generate Compensation]. In the window with parameters, the user accepted the date and deselected the parameter: Include current transaction. A compensation was generated with the following data:
- Value: 123.00
- Receivables: 246.00
- Payables: 123.000
- Amount Remaining: 123.00
After the compensation is saved, the list of open receivables/payables was updated as follows:
| Number | Amount | Amount Paid | To Be Paid | Amount Remaining | |
|---|---|---|---|---|---|
| 1 | SI/2/2019 | 123 000.00 | 28 000.00 | 95 000.00 | 95 000.00 |
| 2 | SIVC/2/2019 | -492.00 | -100.00 | 392.00 | -392.00 |
| 3 | PIVC/1/2019 | -246.00 | 123.00 | 123.00 | -123.00 |
A deposit transaction CD/3/2019 was registered for the customer/vendor ABS and a date 01.12.2019, the system date is: 01.05.2019. After selecting the button [Compensate], open withdrawal transactions were displayed.
| Number | Amount | Amount Paid | To Be Paid | Amount Remaining | |
|---|---|---|---|---|---|
| 1 | CW/1/2019 | 20 000.00 | 0.00 | 20 000.00 | 20 000.00 |
After selecting next the parameter Show payments of the opposite type, the following open deposit transactions were additionally displayed on the list.
| Number | Amount | Amount Paid | To Be Paid | Amount Remaining | |
|---|---|---|---|---|---|
| 1 | CW/1/2019 | 20 000.00 | 0.00 | 20 000.00 | 20 000.00 |
| 2 | CD/1/2019 | -2 000.00 | 0.00 | 2 000.00 | -2 000.00 |
| 3 | CD/2/2019 | -3 000.00 | 0.00 | 3 000.00 | -3 000.00 |
The user highlighted the records: 1 and 3 and selected the button [Generate Compensation]. In the window with parameters, the date of compensation was changed from 01.06.2019 to 01.02.2019 and the parameter Include current transaction was selected. A compensation was generated with the following data:
- Date of Issue: 01.05.2019
- Date of Compensation: 01.02.2019
- Compensation Value: 20 000
- Receivables: 20 000
- Payables: 21 000
- Amount Remaining: -1 000
| Document | Receivable | Payable | Compensation | Amount Remaining | |
|---|---|---|---|---|---|
| 1 | CW/1/2019 | 20 000.00 | 0.00 | 20 000.00 | 0.00 |
| 2 | CD/2/2019 | 0.00 | 3 000.00 | 3 000.00 | 0.00 |
| 3 | CD/3/2019 | 0.00 | 18 000.00 | 17 000.00 | -1 000.00 |