Generating documents correcting discrepancies

From a confirmed inventory document, it is necessary to generate documents correcting the system quantity, which will reconcile any possible discrepancies.

Note
The documents, which level the stock levels and which are generated as a result of inventory, may differ from an inventory sheet value. It results, among others, from the fact that documents for released items collect a particular resource, hence, the value of these documents is determined on the basis of the value of a resource being released and not as in the case of inventory sheet, where it is calculated as an average value of all the resources available in stock.

In the case of inventory:

  • of a local warehouse, IR- and IR+ documents are generated
  • of a consignment warehouse of own type, POR and SOR documents are generated

In case the system quantity is:

  • greater than the actual quantity in a warehouse, a document for released items will be generated
  • greater than the actual quantity in a warehouse, a document for released items will be generated

The quantity of individual items in the generated document is equal to the difference between the system quantity and the actual quantity.

Depending on the setting of parameter Confirm inventory documents automatically (available from the level of System → Configuration → Trade), documents correcting discrepancies can be generated with Unconfirmed status, which allows for their modification, or with Confirmed status.

Documents correcting discrepancies can be deleted/canceled until an inventory is closed.

Note
The system allows for generating discrepancy document, regardless of whether item stock levels are sufficient or not. An IR- document will be generated for the quantity available in stock in the unit specified on inventory sheet. After IR- document is generated, the system displays a list of items for which the correction of shortages was not complete.

In an IR+ document generated from an inventory, the price for individual items is set on the basis of:

  • an average purchase price available on a resource warehouse – if at least one unit of a given item is available in a warehouse
  • the last purchase price (price from the last POR, IR+, WM+) – if there are no resources of a given item in the warehouse

Prices and values in an IR- document are calculated in accordance with the values of resources which are being released with a given IR- document.

 

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